Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sodium Chloride with Morton Salt Inc. The Division of Infrastructure Management is the sole user for sodium chloride. Sodium Chloride is used to pre-treat winter roadways. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 4, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ027023). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Morton Salt Inc. CC# 048347 expires March 8, 2026, Item# 1, $1.00
Total Estimated Annual Expenditure: $30,000.00, Division of Infrastructure Management, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sodium Chloride with Morton Salt Inc.; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Sodium Chloride UTC will provide for the purchase of sodium chloride used as an ion exchange agent for brine manufacturing to pre-treat the icy roadways throughout the City; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 4, 2024 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Service to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Sodium Chloride; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Sodium Chloride in accordance with Request for Quotation RFQ027023 for a term of approximately two (2) years, expiring April 30, 2026, with the option to renew for one (1) additional year, as follows:
Morton Salt Inc., Item #1, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.