Explanation
The Division of Communications is in need of establishing a purchase order for a Radio System Interconnect Device for connecting disparate radio systems together.
BID INFORMATION: The Purchasing Office advertised and solicited competitive bids in accordance with Columbus City Code. Section 329.06(a). Bid #SA000592
Three bids were received:
*1. Jan Communications & Electronics Co. Inc. $24,019.00
2. ComProducts, dba B&C Communications $28,698.65
3. Comtech Inc. $29,418.50
All three bids were considered to be non-responsive for not including the training cost as part of the equipment bid. However, it is in the best interest of the City to award to the lowest bid and waive the procurement code Section 329.06(a).
*Jan Communications was the lowest bid but was non-compliant for not including training cost with their response.
ComProducts, dba B&C Communications was the next best bid at $28,698.65 and did include the training cost as a separate line item.
See attachment ORD0246-2004BidWaiver.doc
Contract Compliance: ComProducts, dba B&C Communications #311736030
EMERGENCY DESIGNATION: Emergency designation is needed to ensure the grant timeframes (one year from September 1, 2003) are met for the completion of the project.
FISCAL IMPACT: Seventy-five percent of the total amount of the legislation represents grant funds received from the federal government and twenty-five percent represents matching funds from the City.
Title
To authorize and direct the Director of Finance to establish a purchase order for the purchase of a Radio System Interconnect Device for connecting disparate radio systems together, to authorize the expenditure of $28,698.65 from the Department of Justice, (COPS) Interoperability Communications Technology Grant Program, and to declare an emergency. ($28,698.65)
Body
WHEREAS, the Division of Communications has a need to purchase a Radio System Interconnect Device for connecting disparate radio systems together; and,
WHEREAS, ComProducts, dba B&C Communications was the best bid; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Communications, in that it is immediately necessary to ensure that the grant time frames (one year from September 1, 2003) are met for the completion of the project, in order to preserve the public peace, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Finance be and is hereby authorized to establish a purchase order with ComProducts, dba B&C Communications for the purchase of a Radio System Interconnect Device for connecting disparate radio systems together.
Section 2. That this agreement is made in the best interest of the City to award to the lowest and best bid and waive the procurement code Section 329.06(a).
Section 3. That for the purpose stated in Section 1 hereof, the expenditure of $28,698.65, or so much thereof as may be needed, is hereby authorized from:
Div.: 3002 | Fund: 220 | Obj. Level 1: 06 | Obj. Level 3: 6644 | OCA: 324001 | Grant #: 324001 | Amount: $28,698.65
To which 75% is from the Grant Fund and 25% will be from the funds transferred from the SIT into the Grant Fund.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.