Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract with Black & Veatch Corporation for professional engineering services for the Wastewater Treatment Facilities Upgrade General Program #5 project, CIP #650360-100003, in an amount up to $800,000.00.
The purpose of this contract is to provide the Department of Public Utilities with overall engineering consultation and coordination by a single consultant for the City’s wastewater treatment plants and allied facilities. This project assists the City in the conceptualization and execution of a large capital improvements program for the wastewater treatment plants and the compost facility. Tasks will include assisting the City in regulatory and grants issues; in negotiations with regulatory agencies concerned with permit requirements; updating of the Division’s General Engineering Report; program planning, engineering coordination, design reviews and other general and additional services as directed by the City.
This contract will perform work on projects all over the City so Columbus Communities Area “Citywide -99” will be used for this ordinance.
TIMELINE & FUTURE RENEWAL(S): This is a one year contract with two planned annual renewals (2024 and 2025) for a total planned term of three years. The contract will begin in the first half of 2023. The contract is anticipated to end at the end of 2025.
ESTIMATED COST OF PROJECT:
Original Contract (this legislation) $800,000.00
Planned Renewal No.1 (est. 2024 funding) $800,000.00
Planned Renewal No.2 (est. 2025 funding) $800,000.00
CURRENT PROPOSED TOTAL $2,400,000.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The project provides many metrics on various environmental factors that are noted in the work to be performed. The information provided assists and guides the City in decision making on environmental issues. These decisions have a direct impact on the capital improvement program budget amounts and scheduling to address the environmental needs. No community outreach is considered for this project.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites from 10/7/22 through 11/18/22. One proposal was received:
Name C.C. No. Exp. Date City/State Status
Black & Veatch CC-008038 9/2/23 Columbus, OH MAJ
The proposal was deemed responsive. The evaluation committee reviewed the proposal and recommended the contract for the Wastewater Treatment Facilities Upgrade General Program #5 project be awarded to Black & Veatch.
4. CONTRACT COMPLIANCE INFO
Black & Veatch’s contract compliance number is CC-008038 and expires 9/2/23.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) were not required for this contract as no State or Federal money will be used to pay for contracted services.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 23.0% as assigned by the City’s Office of Diversity and Inclusion (ODI). After review of the Utilization Plan and other related information the proposer submitted with their response, a goal of 23.0% has been established for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and bid documents for this contract.
6. FISCAL IMPACT
Funds for this expenditure are available and appropriated within the Sanitary Bond Fund, Fund 6109. An amendment to the 2022 Capital Improvement Budget is necessary to align budget authority with the proper project. It is also necessary to transfer cash and appropriation between projects within the Sanitary Bond Fund to align cash and appropriation with the proper project.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize the transfer of cash and appropriation between projects within the Sanitary Bond Fund; to authorize the Director of Public Utilities to enter into a contract with Black & Veatch Corporation for the Wastewater Treatment Facilities Upgrade General Program #5 project; and to authorize the expenditure of up to $800,000.00 from the Sanitary Bond Fund to pay for the project. ($800,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Wastewater Treatment Facilities Upgrade General Program #5 project; and
WHEREAS, an RFP was issued seeking resources to assist the Department with this project; and
WHEREAS, Black & Veatch Corporation was selected through the RFP process to contract with the Department for this project; and
WHEREAS, an amendment to the 2022 Capital Improvement Budget is needed for purposes of providing sufficient budget authority for the aforementioned project expenditure; and
WHEREAS, a transfer of cash and appropriation within the Sanitary Bond Fund is needed to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize an expenditure of up to $800,000.00 within the Sanitary Bond Fund to pay for the contract; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6109 / 650234-100000 / Roof Replacement for DPU Facilities (Voted Sanitary Carryover) / $133,023.00 / ($133,023.00) / $0.00
6109 / 650260-100008 / Short Circuit. Coordination, and Arc Flash Studies #1 (Voted Sanitary Carryover) / $415,314.00 / ($65,314.00) / $284,686.00
6109 / 650260-103007 / SWWTP MCA HVAC System Replacement (Voted Sanitary Carryover) / $34,705.00 / ($34,705.00) / $0.00
6109 / 650260-103008 / SWWTP Water Meter Vault Improvements (Voted Sanitary Carryover) / $71,620.00 / ($71,620.00) / $0.00
6109 / 650260-103009 / SWWTP Service Drive Lighting Improvements (Voted Sanitary Carryover) / $72,053.00 / ($72,053.00) / $0.00
6109 / 650346-100003 / DOSD Electrical Upgrades Program (Voted Sanitary Carryover) / $12,617,690.00 / ($423,285.00) / $12,194,405.00
6109 / 650360-100003 / Wastewater Treatment Facilities Upgrade General Program #5 (Voted Sanitary Carryover) / $0.00 / $800,000.00 / $800,000.00
SECTION 2. That the transfer of cash and appropriation between projects within the Sanitary Bond Fund, Fund 6109, is authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities be and hereby is authorized to enter into a contract for the Wastewater Treatment Facilities Upgrade General Program #5 project with Black & Veatch Corporation, 4449 Easton Way, Suite 150, Columbus, Ohio, 43219, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 4. That the expenditure of $800,000.00, or so much thereof as may be needed, is hereby authorized within the Sanitary Bond Fund, Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.