Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Roberts Service Group, Inc. for relocating the feed for the main electrical service located at the North Market Building at 59 Spruce Street.
This project is to provide the infrastructure to allow for relocating the feed for the main electrical service from the east side of the building to the west side of the building of the North Market. This relocation will allow for the construction of the new 31 story mixed used North Market Tower. The work includes new switchgear to be installed on the west side of the basement, which will feed the existing main electrical switchgear for the building, which is located on the east side of the basement.
Formal bids were solicited and the City received one bid on November 3, 2021 as follows (0 FBE, 0 MBE, 1 WBE):
|
Bidder/Consultant |
City |
FBE/MBE |
Amount of Bid |
|
Roberts Service Group, Inc. |
Columbus |
WBE |
$1,088,100.00 |
Roberts Service Group, Inc. submitted the only bid of $1,088,100.00, however, the amount of the award will be $518,100.00. This bid was processed to allow for alternate cost proposals. Alternate cost proposals provide a base bid amount along with project add-ons that can be chosen by the City which allows for flexibility in terms of selecting a proposal that meets budgetary and timing constraints. The Office of Construction Management will accept the competitive base bid of $458,100.00 along with a $60,000.00 contingency amount for to cover any unforeseen issues. The bid did include two Alternate cost proposals that collectively totaled $600,000.00. The Alternates were additional costs associated with the expediting of materials and supplies. Due to the excessive costs associated with expediting, the City opted not to accept either Alternate. The Office of Construction Management recommends the bid in the amount of $518,100.00 be made to the sole responsive bidder, Roberts Service Group, Inc.
The contract compliance number for Roberts Service Group, Inc. is 31-0858835 and it expires on June 30, 2023.
Emergency action is requested in order to expedite the ordering of the new equipment due to long lead times and to complete the scope of work in order to not delay the start of the new North Market Tower construction.
Fiscal Impact: This legislation authorizes the expenditure of $518,100.00 from the Development Taxable Bond Fund with Roberts Service Group, Inc. for the main electrical service located at the North Market Building at 59 Spruce Street.
Title
To amend the 2021 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Roberts Service Group, Inc. for the relocation of the main electrical service located at the North Market Building at 59 Spruce Street; to authorize the expenditure of $518,100.00 from the Development Taxable Bond Fund; and to declare an emergency. ($518,100.00)
Body
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget to establish authority with the correct project; and
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for relocating the feed for the main electrical service at North Market Building at 59 Spruce Street to meet operational needs; and
WHEREAS, the Office of Construction Management solicited formal bids for relocating the feed for the main electrical service at the North Market Building at 59 Spruce Street; and
WHEREAS, Roberts Service Group, Inc. was the sole bidder and was deemed a responsive bidder; and
WHEREAS, it is necessary to authorize the expenditure of $518,100.00 from the Development Taxable Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Roberts Service Group, Inc. for relocating the feed for the main electrical service at the North Market Building at 59 Spruce Street so that the construction of the North Market can begin as soon as practical; thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Roberts Service Group, Inc. for relocating the feed for the main electrical service at the North Market Building at 59 Spruce Street.
SECTION 2. That the 2021 Capital Improvement Budget authorized by ordinance 2707-2021 be amended as follows to establish sufficient authority for this project:
Project ID | Project Name | Current Authority | Revised Authority | Change
Fund
7739
P441768-100000 | North Market - Streetscape (Voted Carryover)| $3,250,000.00 | $2,731,900.00 | ($518,100.00)
P441768-100007 | Building Power Refeed (Voted Carryover) | $0 | $518,100.00 | $518,100.00
SECTION 4. That the expenditure of $518,100.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Development Taxable Bond Fund, Fund 7739 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.