Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with SimplexGrinnell LP for the Maintenance and Support of the Neighborhood Safety Camera program.
As part of a comprehensive approach to preventing and fighting crime in Columbus neighborhoods, the City of Columbus entered into contract with SimplexGrinnell in 2011 to design and install safety cameras in five neighborhoods. The original contract to install the cameras was modified to increase the number of cameras in the five neighborhoods and to install new cameras in the Downtown area, including Genoa Park, North Bank Park, Broad and Front Street. All warranties on the cameras installed have expired. This legislation is seeking authorization to enter into contract with SimplexGrinnell to perform full-service preventative maintenance on approximately 63 existing camera locations as well as any new systems that may be installed during the life of this contract. The original contract was bid in 2013. This will be the second of a three-year extension option based on the original contract (EL014679).
Contract Compliance:Contract Compliance No. is 58-2608861, with an expiration date of 1-26-2017.
Emergency Designation: Emergency legislation is requested to ensure that the Neighborhood Safety Cameras continue to operate properly without interruption.
Fiscal Impact: This legislation authorizes the expenditure of $165,000.00 from the Division of Support Service's General Fund operating budget for the Maintenance and Support of the Neighborhood Safety Cameras. This is the second year of the contract which, overall, allows three additional years based upon mutual agreement of the City and SimplexGrinnell. The total amount of this legislation, $165,000.00, includes the purchase of labor, materials and supplies for repairs not covered under the negotiated scope of service. Approximately $180,000.00 were budgeted in the 2015 General Fund operating budget for this contract.
Title
To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into the second year extension of the contract with SimplexGrinnell for maintenance services for the Neighborhood Safety Cameras; to authorize the expenditure of $165,000.00 from the General Fund and to declare an emergency; ($165,000.00)
Body
WHEREAS, there is a need for the Director of Public Safety to extend the current service agreement with SimplexGrinnell for a second year, on behalf of the Division of Support Services, for the maintenance of the Neighborhood Safety Camera program; and
WHEREAS, the original contract provided for three, one year extension options to be exercised by the parties, and
WHEREAS, this ordinance is a request to exercise year two of the three extensions; and
WHEREAS, this contract was originally bid in 2013, SA004907, and approved by Council in July 2013; and
WHEREAS, an emergency exist in the usual daily operation of the Division of Support Services, Department of Public Safety, in that it is immediately necessary to authorize the Safety Director to to enter into contract with SimplexGrinnell for maintenance and service of the neighborhood safety cameras to ensure continued operation, thereby preserving the public health, peace, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into the second year of the Service Maintenance Agreement with SimplexGrinnell for the support of the Neighborhood Safety Cameras for the period of August 1, 2015 through July 31, 2016.
SECTION 2. That the expenditure of $165,000.00, or so much thereof as may be necessary in regards to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Div. 30-02 | Fund: 010 | Obj. Level 1: 03 | Obj. Level 3: 3372 | OCA: 320104 | Amount: $165,000.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.