Explanation
BACKGROUND: This legislation authorizes the Director of Columbus Water and Power to enter into contract modification No. 1 with Mid-State Basement Systems LLC for Project Dry Basement.
The contract modification No. 1 will continue to provide funding for the Project Dry Basement program. The program consists of installing backwater valves and sump pumps and other such work as maybe necessary to prevent sewer backups in single and two-family homes in Columbus due to surcharging in city sewers from heavy rain or sewer blockages by protecting the home up to the top of casting of the nearest upstream manhole with a Spears or pre-approved backwater valve, which allows use of plumbing fixtures above that elevation in the remainder of the home. Only homes deemed eligible by the City of Columbus, Department of Water and Power, Division of Water Reclamation qualify for this program. Under this program an eligible home with an interior perimeter foundation drain connection to the lateral is also eligible, at the owner’s option, for the installation of a sump pump that will redirect the foundation drainage away from the sanitary lateral to the sump pump and then discharge that drainage away from the house.
The contract is expected to be renewed and extended annually. The initial contract period authorized by Ordinance No. 3025-2025 was from December 8th, 2025 until December 7th, 2026 with an option for three (3) additional one-year renewals based upon mutual agreement of the parties, availability of budgeted funds, and approval of City Council. This ordinance authorizes the first renewal from December 8th, 2026 until December 7th, 2027.
This Ordinance authorizes the first one-year renewal option, and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code.
1. Amount of additional funds: The total amount of additional funds needed for this contract modification No. 1 is ADD $275,000.00.
2. Reason additional funds were not foreseen: Anticipated renewal. The original contract allows for three (3) extension periods on a year to year basis. This modification No. 3 is to provide the funding necessary for the payment of services to be provided through December 2027.
3. Reason other procurement processes were not used: This modification No. 1 is part of the terms of the contract as originally bid.
4. How was cost determined: The costs were part of the initial bid.
SUPPLIER:
Mid-State Basement Systems LLC, vendor #030954, expires 2/18/2027
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $275,000.00 is budgeted and needed for this service.
$150,000.00 Supplies
$125,000.00 Labor
$275,000.00 Total
Spend History
$84,045.00 has been spent so far in 2026 as of 9/24/2026
$52,160.00 was spent in 2025
$161,011.00 was spent in 2024
Title
To authorize the Director of Columbus Water and Power to modify and renew the contract with Mid-State Basement Systems LLC, for Project Dry Basement; and to authorize the expenditure of $275,000.00 from the Sewer Operating Fund. ($275,000.00)
Body
WHEREAS, there continues to be a need for Project Dry Basement services, and
WHEREAS, the Division of Water Reclamation advertised and solicited formal bids (RFQ 030848) in accordance with the relevant provisions of Chapter 329 of City Code relating to competitive sealed bids, and
WHEREAS, the Department publicly opened three (3) bids on April 9th, 2025 and Mid-State Basement Systems LLC was deemed the lowest, best, most responsive and responsible bidder; and
WHEREAS, the contract is structured with an initial period of one (1) year from the date of execution, with the option for three (3) additional renewal years based on mutual agreement and approval; and
WHEREAS, this modification is being submitted in accordance with the relevant provisions of Chapter 329 of City Code; and
WHEREAS, that the expenditure of $275,000.00, or so much there of as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $150,000.00 from object class 02, Materials & Supplies, and $125,000.00 from object class 03 Services, per the accounting codes in the attachment to this ordinance; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Columbus Water and Power in that it is necessary to authorize the Director of Water and Power to enter into a contract renewal with Mid-State Basement Systems LLC. for Project Dry Basement; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Columbus Water and Power is hereby authorized to modify and renew the contract with Mid-State Basement Systems LLC for Project Dry Basement for the Division of Water Reclamation.
SECTION 2. That this contract modification No. 1 is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $275,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $150,000.00 from object class 02, Materials and Supplies, and $125,000.00 from object class 03, Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.