Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to modify and increase funding to an existing service agreement (ED052775) with CheckFreePay Corporation. The original agreement authorized Checkfree to provide walk-in payment processing services for the Division of Water. Checkfree will no longer be receiving payments on behalf of the Department of Public Utilities. However, this modification authorizes the City to reimburse Checkfree for any payments returned due to adjustments and NSF (Non-sufficient funds) returns from September 30, 2016 through December 31, 2016.
SUPPLIER: CheckFreePay Corporation: (06-1291316-002) Expires: 03/30/2017, MAJ
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funds are budgeted in the 2016 Water Operating Fund for this contract modification of $10,000.00. ($10,000.00)
Historical spending for Fund 600 for similar services:
2015: $660
2014: $460
2013: $628
EMERGENCY DESIGNATION: This ordinance is being submitted as emergency legislation in order to avoid delays in reimbursing CheckFreePay Corporation for adjustments and NSF (Non-sufficient funds) returns.
Title
To authorize the Director of Public Utilities to modify and increase funding to an existing agreement (ED052775) with CheckFreePay Corporation; to authorize the City to reimburse Checkfree for any payments returned due to adjustments and NSF (Non-sufficient funds) returns; to authorize the expenditure of $10,000.00 from the Water Operating Fund; and to declare an emergency. ($10,000.00)
Body
WHEREAS, the Division of Water on April 1, 2014 did execute Contract No. ED050533 for the purchase of walk-in payment processing services from CheckFreePay Corporation; and
WHEREAS, in Contract No. ED052775, the parties modified the Agreement (Contract No. ED050533) by extending the Term of the contract through and including September 30, 2016; and
WHEREAS, it is in the best interest of both the Division of Water and CheckFreePay Corporation to further modify said contract Agreement and extend the term of the contract through December 31, 2016 to allow the City to reimburse Checkfree for any payments returned due to adjustments and NSF (Non-sufficient funds) returns; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize a modification of Contract No. ED052775 with CheckFreePay Corporation, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase funds to an existing agreement (ED052775) with CheckFreePay Corporation for the Division of Water.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $10,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6000 Water Operating Fund object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.