Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Company for the Pedestrian Safety Improvements TRR Sidewalk Replacement (2018) project and to provide payment for construction, construction administration and inspection services.
This contract consists of the repair of sidewalk that has been damaged by City street trees in various locations throughout the City, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is July 13, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on May 10, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Strawser Paving Company $593,239.85 Columbus, Ohio Majority
Decker Construction Company $668,441.40 Columbus, Ohio Majority
Columbus Asphalt Paving, Inc. $817,531.00 Gahanna, Ohio Majority
Award is to be made to Strawser Paving Company as the lowest responsive and responsible and best bidder for their bid of $593,239.85. The bid documents included SP-146 which states, “It is the City’s intent to fully utilize the available funding provided to its Sidewalk Repair Program within the approved Capital Improvements Budget. Therefore, the City reserves the right to increase or decrease the base bid amount, up to or down to a maximum of $663,478.00.” The contract will be awarded for $663,478.00. The amount of construction administration and inspection services will be $99,522.00. The total legislated amount is $763,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company is CC006114 and expires 1/30/19.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $763,000.00 are available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To authorize an amendment to the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into contract with Strawser Paving Company for the Pedestrian Safety Improvements TRR Sidewalk Replacement (2018) project; to authorize the expenditure of up to $763,000.00 for this project; and to declare an emergency. ($763,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Pedestrian Safety Improvements TRR Sidewalk Replacement (2018) project; and
WHEREAS, the work for this project consists of the repair of sidewalk that has been damaged by City street trees in various locations throughout the City; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Company will be awarded the contract for the Pedestrian Safety Improvements TRR Sidewalk Replacement (2018) project; and
WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety Improvements TRR Sidewalk Replacement (2018) project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Strawser Paving Company in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $461,827.00 / ($461,827.00) / $0.00
7704 / P590105-100082 / Pedestrian Safety Improvement - Eakin Road Sidewalks - Salisbury to Hague (Voted Carryover) / $868,988.00 / ($301,173.00) / $567,815.00
7704 / P590105-100447 / Pedestrian Safety Improvements TRR Sidewalk Replacement (2018) (Voted Carryover) / $0.00 / $763,000.00 / $763,000.00
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted 2016 SIT Supported) / 0.00 / $600,000.00 / $600,000.00
7704 / P590105-100081 / Pedestrian Safety Improvements - Sidwalk Replacement (tree root) (Voted 2016 SIT Supported) / $600,000.00 / ($600,000.00) / $0.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Company, 1595 Frank Road, Columbus, Ohio, 43223, for the Pedestrian Safety Improvements TRR Sidewalk Replacement (2018) project in the amount of up to $663,478.00 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $99,522.00.
SECTION 3. That the expenditure of $763,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Division of Infrastructure Management), Project P590105-100447 (Pedestrian Safety Improvements TRR Sidewalk Replacement (2018)), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.