Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contracts with DLZ Corporation, Prime AE Group, OHM Advisors, GPD Group, and OA Spencer for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Recreation and Parks Department. The total contract amount being authorized by this ordinance is $880,000.00. The following outlines the total amount of each vendor contract, within this total:
DLZ Corporation (MBE): $205,000.00
Orchard, Hiltz, and McCliment Inc, (OHM Advisors) (MAJ): $185,000.00
Prime AE Group (MBE): $185,000.00
Glaus, Pyle, Schomer, Burns and Dehaven (GPD Group) (MAJ): $185,000.00
OA Spencer, Inc. (MBE): $120,000.00
Total: $880,000.00
Every two years, the Recreational and Parks Department pre-qualifies professional service vendors to provide Engineering, Architectural, and Construction Management Services. During each prequalification period, the Department enters into contracts for various services to facilitate the execution of our Capital Improvements Plan. Ordinance 2050-2020 authorized the pre-qualified arrangement for the period of 2020 to 2022. The contracts being authorized by this ordinance are being awarded utilizing the pre-qualified list of vendors, as previously authorized by 2050-2020. This ordinance will authorize and establish the funding for these contracts.
Services that will be provided may include, but are not limited to:
Architectural Design, Structural Engineering
Mechanical, Electrical, Plumbing/HVAC Engineering
Civil Engineering, Environmental Engineering, Structural Engineering
Construction Management and Inspection
Principal Parties:
DLZ Ohio, Inc.
6121 Huntley Road, Columbus, OH 43229
Robert Kirkley, PE (614) 888-0040
Contract Compliance Number, Tax ID: 004939, 31-1268980
Contract Compliance Expiration Date: February 28, 2023
Orchard, Hiltz, and McCliment Inc, (OHM Advisors)
580 N. Fourth Street, Columbus, Ohio 43215
Tony Slanec, 614-474-1109
Contract Compliance Number, Tax ID: 007505, 38-1691323
Contract Compliance Expiration Date: November 15, 2023
Prime AE Group
8415 Pulsar Place, Ste. 300, Columbus, OH 43240
Kumar Buvanendaran, PE, (410) 262-8359
Contract Compliance Number, Tax ID: 002102, 26-0546656
Contract Compliance Expiration Date: March 1, 2023
Glaus, Pyle, Schomer, Burns and Dehaven (GPD Group)
1801 Watermark Drive, Suite 210
Scott Jaffee, PE, 614-210-0751
Contract Compliance Number, Tax ID: 006560, 34-1134715
Contract Compliance Expiration Date: May 20, 2023
O.A. Spencer, Inc
343 East Livingston Avenue, Columbus, OH 43215
Othelda Spencer, AIA (614) 461-1033
Contract Compliance Number, Tax ID: 005585, 31-1574528
Contract Compliance Expiration Date: June 30, 2024
Emergency Justification: Emergency action is requested in order to prepare as many projects as possible for early spring construction in 2022.
Benefits to the Public: These contracts will benefit the community by helping to ensure that parks, trails, and facilities remain accessible, safe, updated, and user friendly. These contracts will allow the department to execute projects quickly, improving our level of service to our communities and residents.
Community Input/Issues: Community input has not been obtained on this legislation because it is being used mainly for staff augmentation. However, community input will be and has been sought as appropriate for work that is included in our Capital Improvements Plan and these contracts support these efforts.
Area(s) Affected: Citywide (99)
Master Plan Relation: These contracts support the departments’ Master Plan by helping to ensure that the parks, trails, and facilities remain accessible, safe, updated, and user friendly.
Fiscal Impact: $880,000.00 is budgeted and available from within the Recreation and Parks Bond Fund 7702 and 7712 to meet the financial obligations of these various expenditures.
Title
To authorize and direct the Director of the Recreation and Parks Department to enter into contracts with DLZ Corporation, Prime AE Group, OHM Advisors, GPD Group, and OA Spencer for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Recreation and Parks Department; to authorize the transfer of $880,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2021 Capital Improvements Budget; to authorize the expenditure of $880,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($880,000.00)
Body
WHEREAS, it is necessary that the Director of the Recreation and Parks Department to enter into contracts with DLZ Corporation, Prime AE Group, OHM Advisors, GPD Group, and OA Spencer for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Recreation and Parks Department; and
WHEREAS, it is necessary to authorize the amendment of the 2021 Capital Improvements Budget Ordinance 2707-2021 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the transfer of 880,000.00 within the Recreation and Parks Voted Bond Funds 7702 and 7712; and
WHEREAS, it is necessary to authorize the expenditure of $880,000.00 from the Recreation and Parks Voted Bond Funds 7702 and 7712; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into these contracts in order to prepare as many projects as possible for early spring construction in 2022, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is authorized to enter into contracts with DLZ Corporation, Prime AE Group, OHM Advisors, GPD Group, and OA Spencer for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects managed by the Recreation and Parks Department.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $880,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Funds 7702 and 7712 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2021 Capital Improvements Budget Ordinance 2707-2021 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P511002-100000; Facility Assessment Implementation (Voted Carryover); $3,411,049 / ($659,990) / $2,751,059
Fund 7702 / P512000-100000; New Development - Misc. (Voted Carryover); $2,666,220 / ($10,228) / $2,655,992
Fund 7702 / P514004-100000; Program Projects (Small) - Rental Services Misc. (Voted Carryover); $159,034 / ($90,898) / $68,136
Fund 7712 / P514002-100000; Program Projects (Small) - Golf Misc. (Voted Carryover); $118,558 / ($108,655) / $9,903
Fund 7712 / P514003-100000; Program Projects (Small) - Sports Misc.; $252,516 / ($10,228) / $242,288
Fund 7702 / P511020-100000; Renovation - General Design & Construction Management Services (Voted Carryover); $0 / $659,990 / $659,990
Fund 7702 / P512020-100000; New Development - General Design & Construction Management Services (Voted Carryover); $0 / $10,228 / $10,228
Fund 7702 / P514020-100000; Program Projects (Small) - General Design & Construction Management Services (Voted Carryover); $0 / $90,898 / $90,898
Fund 7712 / P514020-100000; Program Projects (Small) - General Design & Construction Management Services (Voted Carryover); $0 / $118,883 / $118,883
SECTION 7. For the purpose stated in Section 1, the expenditure of $880,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Bond Funds 7702 and 7712 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.