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File #: 1503-2003    Version: 1
Type: Ordinance Status: Passed
File created: 6/3/2003 In control: Finance & Economic Development Committee
On agenda: 7/14/2003 Final action: 7/16/2003
Title: To authorize and direct the Finance Director to modify and extend the city-wide contracts for the Rental of Construction Equipment with an Operator, with Travco Construction Company and Right Way Excavating, Inc. and to declare an emergency.
Explanation
 
BACKGROUND:  To modify and extend the existing city-wide contracts for the Rental of Construction Equipment with an Operator for various City agencies to and including August 31, 2004.  The Purchasing Office opened formal bids on July 19, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000068GRW). Contract numbers FL000856, Travco Construction Company, CC# 31-1771566 and FL000859, Right Way Excavating Inc., CC#-31-1633753 were established in accordance with bids received.
 
1. Amount of additional funds: The estimated annual expenditure is $2,150,000. Each agency must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: Needs were foreseen, an extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact product is required at originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with Solicitation SA000068GRW,  Contract numbers FL000856 and FL000859.
 
FISCAL IMPACT: No funding is required to extend the option contracts. Each agency must set aside their own funding for their estimated expenditures.
 
In order to provide uninterrupted service and supply, this ordinance is being submitted as an emergency.
Title
 
To authorize and direct the Finance Director to modify and extend the city-wide contracts for the Rental of Construction Equipment with an Operator, with Travco Construction Company and Right Way Excavating, Inc. and to declare an emergency.
 
Body
 
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
 
WHEREAS, vendors have agreed to extend FL000856 and FL000859 at current prices and conditions to and including August 31, 2004, and it is in the best interest of the City to exercise this option; and
 
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL000856 and FL000859 for the Rental of Construction Equipment with an Operator thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL000856 with Travco Construction Company and FL000859 with Right Way Excavating, Inc. to and including August 31, 2004.
 
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
 
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.