Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with ADS LLC for the purchase and delivery of Flow Monitors for the Division of Sewerage and Drainage, SSES Section. The Flow Monitors will be used to report flow information to the division's real time control system.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ0015683). Forty-One (41) bidders (1 MBE, 35 MAJ, 2 F1, 3 MBR) were solicited and One (1 MAJ) bid was received and opened on June 18, 2020. After a review of the bid, the Division of Sewerage and Drainage recommends an award be made for all items to ADS LLC as the only responsive, responsible and best bidder in the amount of $88,532.16.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency because it will save the Division of Sewerage and Drainage $5,000.00 with a quoted discount which is only good for 90 days. Without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed, and to provide the necessary establishment of funding to allow for the payment of services for all past, present and future business done by the City of Columbus with ADS LLC.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: ADS LLC Vendor #010326 CC#80-0355805 expires 2/7/22 (MAJ)
FISCAL IMPACT: $88,532.16 is required for this purchase.
$0.00 was expended in 2019.
$0.00 was expended in 2018.
Title
To authorize the Director of Finance and Management to establish a contract with ADS LLC for the purchase and delivery of Flow Monitors for the Division of Sewerage and Drainage; and to authorize the expenditure of $88,532.16 from the Sewer Operating Sanitary Fund; and to declare an emergency. ($88,532.16)
Body
WHEREAS, the Purchasing Office opened formal bids on June 18, 2020 for Flow Monitors for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made for all items to the only responsive, responsible and best bidder, ADS LLC; and
WHEREAS, the Division of Sewerage and Drainage, SSES Section will use the Flow Monitors to report information to the division's real time control system; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with ADS LLC for the purchase of Flow Monitors for the Division of Sewerage and Drainage in order to receive the equipment in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with ADS LLC for the purchase of Flow Monitors for the Division of Sewerage and Drainage, in accordance with RFQ015683 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $88,532.16 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating Sanitary Fund); in Object Class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.