Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into two contracts for the Facilities Management Division with VEC Systems, in the amount of $163,450.00 each ($326,900.00 total) for the renovation of the roofs at the Refuse Administration buildings at 2100 Alum Creek Drive and 1550 Georgesville Road. The current roofs are decaying. The renovation will consist of the replacement of the current roofs with granular-textured roofs of modified bitumen asphalt. The contractor has ninety days upon notification of the award of the contracts to complete the projects. The roofs will include a two-year workmanship guarantee from the contractor and a thirty-year material and workmanship guarantee from the Manufacturer.
This ordinance also authorizes the repeal of Ordinance 0762-2004, passed May 11, 2004, and Ordinance 0766-2004, passed May 11, 2004. These ordinances authorized the Public Service Director to enter into two contracts with Nu-Tec Roofing Contractors, LLC, at a cost of $116,000.00 each ($232,000.00 total) for the renovation of these two Refuse administration roofs. Nu-Tec Roofing Contractors, LLC failed to obtain a necessary performance bond and did not renovate the roofs. The Public Service Department is working in conjunction with the City Attorney's Office to recoup the difference between the $232,000 price bid by Nu-Tec Roofing Contractors, LLC and the current costs to replace these roofs.
This ordinance also amends the 2004 Facilities Management Capital Improvement Budget and authorizes the transfer of $63,330.50 from the ECCO Family Health Center Project, $48,749.90 from the 300 N High Overhead Pedestrian Project, and $1,241.16 from the Rec/Parks Facilities Project to the Facility Renovation Project.
Formal proposals were solicited for the 2100 Alum Creek roof renovation on May 4, 2005. Five firms submitted proposals on May 24, 2005 as follows: (0 MBE, 0 FBE).
VEC Systems $163,450.00
Field & Associates, Inc. $167,525.00
General Maintenance and Engineering Co. $191,493.00
Kalkreuth Roofing and Sheet Metal, Inc. $197,000.00
K & W Roofing, Inc. $206,071.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, VEC Systems.
Formal proposals were solicited for the 1550 Georgesville Road roof renovation on May 4, 2005. Five firms submitted proposals on May 24, 2005 as follows: (0 MBE, 0 FBE).
VEC Systems $163,450.00
Field & Associates, Inc. $167,525.00
General Maintenance and Engineering Co. $191,493.00
Kalkreuth Roofing and Sheet Metal, Inc. $197,000.00
K & W Roofing, Inc. $206,071.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, VEC Systems.
Emergency action is requested so that the contractor will be able to complete these projects during good weather.
Fiscal Impact: The Facilities Management Division budgeted $232,000.00 in the Capital Improvement Budget for these projects. The cost of these contracts is $326,900.00. The difference will be made up through the cancellation of encumbrances for completed projects. VEC Systems Contract Compliance Number 04-3702089, exp. 09/27/2007.
Title
To amend the Facilities Management Division's 2004 Capital Improvement Budget, to authorize the City Auditor to transfer funds between projects in the Facilities Management Capital Improvement Fund, to repeal Ordinances 0762-2004 and 0766-2004, to authorize the Public Service Director to enter into contracts for the Facilities Management Division with VEC Systems for the renovation of the Refuse administration roofs at 2100 Alum Creek Drive and 1550 Georgesville Road, to authorize the expenditure of $326,900.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($326,900.00)
Body
WHEREAS, it is necessary to amend the Capital Improvement Budget and transfer funds in order to renovate the roofs at Refuse Administration buildings at 2100 Alum Creek Drive and 1550 Georgesville Road, and
WHEREAS, it is neccessary to repeal Ordiances 0762-2004 and 0766-2004, passed May 11, 2004, and
WHEREAS, the roofs at the Refuse Administration buildings at 2100 Alum Creek Drive and 1550 Georgesville Road are in disrepair and in need of replacement, and
WHEREAS, the Facilities Management Division recommends acceptance of the bids submitted by VEC Systems as the most responsive and responsible bids, and
WHEREAS; an emergency exists in the usual daily operation of the Facilities Management Division in that it is immediately necessary to authorize the Public Service Director to enter into two contracts with VEC Systems for roof renovations at 2100 Alum Creek Drive and 1550 Georgesville Road, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer funds within the Facilities Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 59-07|Fund: 733|Project Number 570041|Project Name - Rec/Parks Facilities|Amount $1,241.16
Dept/Div: 59-07|Fund: 733|Project Number 570042|Project Name - ECCO Family Health Center|Amount $65,330.50
Dept/Div: 59-07|Fund: 733|Project Number 570001|Project Name - N High Overhead Pedestrian|Amount $48,749.90
TO:
Dept/Div: 59-07|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $115,321.56
SECTION 2. That the 2004 Public Safety Capital Improvement Budget is hereby amended as follows:
CURRENT CIB:
Dept/Div: 59-07|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $5,924,095.00
REVISED CIB:
Dept/Div: 59-07|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $6,271,416.56|Funding Source- Unallocated carryover
SECTION 3. That Ordinance 0762-2004, passed May 11, 2004 be and hereby is repealed.
SECTION 4. That Ordinance 0766-2004, passed May 11, 2004 be and hereby is repealed.
SECTION 5. That the Public Service Director is hereby authorized to enter into two contracts with VEC Systems for the renovation of the Refuse administration roofs at 2100 Alum Creek Drive and 1550 Georgesville Road.
SECTION 6. That the expenditure of $326,900.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 5, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $326,900.00
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.