Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement (UTC/PA) for the procurement of NetApp data storage and services.
NetApp provides specialized, secure data storage and management solutions for police departments, law enforcement, and public sector agencies, focusing on Criminal Justice Information Services (CJIS) compliance, ransomware protection, and edge computing. Their technology supports secure, rapid access to data, often featuring NSA-validated security for sensitive criminal justice information. This purchase will allow the Digital Forensic Unit (DFU) to stabilize data storage to protect critical business functionality within the Department of Public Safety.
CDWC LLC (CDW LLC): PA002178, expires 5/31/2026.
Ordinance 1219-2026 was submitted by the Purchasing Office, authorizing the Director of the Department of Finance and Management to modify and extend this option contract with CDWC LLC (CDW LLC), PO063206/PA002178 for a period of one (1) year, up to and including May 31, 2027.
CDWC LLC (CDW LLC) is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
CONTRACT COMPLIANCE
Vendor: CDWC LLC (CDW LLC)
Vendor Account/CC: 007352
Expiration date: 4/10/2028.
FISCAL IMPACT
The funding for this project is budgeted within the Department of Technology 2025 Capital Improvements Budget Fund 5105. A budget amendment and transfer of funds will be necessary to establish sufficient budget authority for the project.
EMERGENCY DESIGNATION
Emergency action is requested to stabilize storage for the Digital Forensic Unit within the Department of Public Safety. Delays will likely cause a failure of the current storage with loss of data.
Title
To amend the 2025 Capital Improvement budget; to authorize the transfer of funds within the Information Services G O Bonds Fund; to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement with CDWC LLC (CDW LLC) for the procurement of NetApp data storage and services from CDWC LLC (CDW LLC); to authorize the expenditure of up to $398,997.98 from the Information Services G O Bonds Fund for the Public Safety DFU Project; and to declare an emergency. ($398,997.98)
Body
WHEREAS, the Department of Technology has a need to purchase NetApp data storage and services on behalf of the Department of Public Safety; and
WHEREAS, the Purchasing Office established PA002178 for computer equipment and accessories; and
WHEREAS, the Department of Technology requires funding to be available for the Public Safety DFU project for the procurement of data storage and services; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 5105, the Information Services G O Bonds Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize the expenditure of up to $398,997.98 for the purchase of NetApp data storage and services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, on behalf of the Department of Public Safety, in that it is immediately necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with CDWC LLC (CDW LLC), to purchase NetApp data storage and services to prevent loss of data, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
5105 / P470086-100000 / Strategic Planning Software (Unvoted Carryover) / $2,095,000.00 / ($398,988.00) / $1,696,012.00
5105 / P470087-100000 / Storage - Public Safety DFU (Unvoted Carryover) / $0.00 / $398,998.00 / $398,998.00
SECTION 2. That the transfer of $398,997.98, or so much thereof as may be needed, is hereby authorized within Fund 5105 (Information Services G O Bonds Fund), from Dept-Div 4702 (Information Services), Project P470086-100000 (Strategic Planning Software), Object Class 06 (Capital Outlay) to Dept-Div 4702 (Information Services), Project P470087-100000 (Storage - Public Safety DFU), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase Agreement with CDWC LLC (CDW LLC) for the purchase of NetApp data storage and services at a cost of $398,997.98.
SECTION 4. That the expenditure of $398,997.98, or so much thereof as may be needed, is hereby authorized in Fund 5105 (Information Services G O Bonds Fund), Dept-Div 4702 (Information Services), Project P470087-100000 (Storage - Public Safety DFU), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed, and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.