Explanation
This legislation authorizes the Director of Public Utilities to enter into a contract with Synagro Central, LLC for the Water Treatment Residuals Turnkey Dewatering Services Project. The project is expected to be completed sometime in 2040.
This contract shall provide Water Treatment Residuals (WTR) management services for WTR stored in the McKinley Avenue Quarry (MAQ), which includes WTR from the Hap Cremean Water Plant (HCWP), the Dublin Road Water Plant (DRWP), and the Parsons Avenue Water Plant (PAWP).
The WTR Management Services includes: the operation and maintenance of the dewatering facility at the MAQ; maintenance of the premises licensed to Synagro Central, LLC; supplying rolling stock to complete the WTR management services; operation and maintenance of the rolling stock provided by the Company, dredging, acceptance, dewatering, processing, handling, transportation, marketing and utilization of WTR produced and related obligations to facilitate this service including permitting compliance.
The Community Planning Area is 99 - Citywide since the facility will handle WTR from all three water plants (DRWP, HCWP and PAWP), which serve multiple several Columbus communities
PROCUREMENT:
The Department of Public Utilities solicited competitive bids through the Vendor Services and Bonfire websites from September 3, 2021 for this project in accordance with the relevant provisions of Chapter 329 of City Code (RFQ018958). One (1) bid was received.
The proposed contract amount is $0.00 for the contract initiation and execution. Subsequent annual contract modifications are anticipated to provide funding. Cost will be based on a service fee that includes a unit cost per dry ton of water treatment residuals beneficially used per year. The contract incorporates pricing adjustments associated with corresponding economic indices such as the Consumer Price Index (CPI) over the duration of the term. The pricing adjustments and increase in quantity over the contract duration is the basis of the annually increasing costs.
The project will extend the life of the MAQ for residuals disposal and improve the sustainability of DOW’s WTR management methods by diverting a significant portion of the WTR to beneficial uses. Almost all work will be conducted in areas not accessible to the public, so DOW does not anticipate conducting community outreach for this project, but can do so if the need arises
MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM:
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract.
SUPPLIER:
Synagro Central, LLC | EIN on file | D365 #010213 | Expiration date 5/11/2025
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$0.00 is anticipated for the initial contract value. Operating costs will not begin until the Department of Public Utilities facility begins the operational phase in 2025.
$0.00 was spent in 2023
Title
To authorize the Director of Public Utilities to enter into a contract with Synagro Central, LLC for the Water Treatment Residuals Turnkey Dewatering Services Project. ($0.00)
Body
WHEREAS, the Department of Public Utilities (DPU) has a need to upgrade management services for Water Treatment Residuals (WTR) stored in the McKinley Avenue Quarry (MAQ), which includes WTR from the Hap Cremean Water Plant (HCWP), the Dublin Road Water Plant (DRWP), and the Parsons Avenue Water Plant(PAWP); and
WHEREAS, The WTR Management Services includes: the operation and maintenance of the dewatering facility at the MAQ; maintenance of the premises licensed to Synagro (Company); supplying rolling stock to complete the WTR management services; operation and maintenance of the rolling stock provided by the Company, dredging, acceptance, dewatering, processing, handling, transportation, marketing and utilization of WTR produced and related obligations to facilitate this service including permitting compliance; and
WHEREAS, The Department of Public Utilities solicited competitive bids through the Vendor Services and Bonfire websites from September 3, 2021 for this project in accordance with the relevant provisions of Chapter 329 of City Code (RFQ018958). One (1) bid was received.; and
WHEREAS, Synagro Central was deemed to have the strongest proposal because they presented the most thorough and logical project approach, demonstrated a highly skilled project team, and their team provided thorough overall understanding of DPU needs and included a good plan for change management; and
WHEREAS, the contract is anticipated to execute in 3rd quarter 2024 and services to begin upon a contract modification in 2nd quarter 2025. The contract anticipates a duration of fifteen (15) years beyond 2025 with an optional five (5) year extension. The contract is anticipated to end in the 4th quarter 2040, or 4th quarter 2045 if the optional five (5) year extension is used. Each year a contract modification is anticipated to be legislated in the 2nd quarter to fund the contract; and
WHEREAS, the estimated timeline for project completion is sometime in 2040 with additional phases and post-go live support occurring thereafter; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of Public Utilities to enter into a contract for the Water Treatment Residuals Turnkey Dewatering Services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a contract with Synagro Central, LLC, 435 Williams Court, Suite 100, Baltimore, MD 21220, for the Water Treatment Residuals Turnkey Dewatering Services Project.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.