Explanation
Background: On November 28, 2005, ordinance 1678-2005 passed by the Columbus City Council, authorized the Franklin County Municipal Court, Clerk of Court to enter into contract EL005707 with 3SG Corporation for the provision of converting existing civil, criminal, environmental, and traffic case files into electronic images.
This ordinance authorizes the Franklin County Municipal Court Clerk to modify and amend the maximum obligation of the contract with 3SG Corporation for additional funds for services rendered and to declare an emergency.
Contract Modification
1. Amount of additional funds to be expended under this modification is $28,363.23.
2. Additional funds are needed to pay for said amount that exceeded the contract, as a result of an accounting of funds error by 3SG Corporation.
3. The work under this third contract modification is for services previously performed by the Contractor.
4. The Clerk deemed that the additional services rendered were necessary.
5. The third contract modification will allow the Contractor to be paid for services rendered.
Contract Compliance Number: 3SG Corporation, 31-1651723, expiration date 11/3/2010.
Emergency: Emergency action is requested to allow the financial transaction to be posted in the city's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Fiscal Impact: Funds totaling $28,363.23 are available within the Franklin County Municipal Court Clerk's computer fund.
Contract Modifications:
Orginal Contract: ordinance 1678-2005; contract EL005707; $1,066,907.00
First Modification: ordinance 1127-2006; contract EL006171; $1,133,093.00
Second Modification: ordinance 0970-2007; contract EL007103; $1,500,000.00
Third Modification: $28,363.23
Title
To authorize the Franklin County Municipal Court, Clerk of Court to modify and increase the contract with 3SG Corporation for additional imaging services; to authorize an expenditure of $28,363.23 from the Clerk's computer fund and to declare an emergency. ($28,363.23)
Body
Whereas, that on November 28, 2005, ordinance 1678-2005 passed by the Columbus City Council, authorized the Franklin County Municipal Court, Clerk of Court to enter into the original contract EL005707 with 3SG Corporation for the provision of converting existing civil, criminal, environmental, and traffic case files into electronic images; and
Whereas, that additional funds are needed to pay for services rendered; and
Whereas, that due to an accounting of funds error by 3SG Corporation, services rendered exceed the contract amount; and
Whereas, the Clerk deemed that the additional services rendered were necessary; and
Whereas, an emergency exists in the daily operations of the Franklin County Municipal Court Clerk, in that it is immediately necessary to modify and amend the maximum obligation of the contract to pay for imaging services rendered, for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Franklin County Municipal Court, Clerk of Court be and is hereby authorized to modify and increase the maximum obligation of the contract with 3SG Corporation for additional imaging services, for the amount not to exceed $28,363.23.
Section 2. That the expenditure of $28,363.23 or so much thereof as may be necessary is hereby authorized from the Franklin County Municipal Court Clerk, organization 2601, computer fund, fund 227, subfund 002, oca 260208, object level one - 03, object level three - 3336.
Section 3. That in accordance with 329.27 of the Columbus City Code, this Council finds the best interest of the city is served by waiving, and does hereby waive Section 329.06 (Competitive Sealed Bidding) of the Columbus City Code.
Section 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.