Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Folding Tables, Chairs and Carts with Conserv Flag Company and Mity Lite, Inc. The Department of Recreation and Parks is the primary user. Folding tables, chairs, and carts are used to accommodate furniture needs at recreation centers, meetings, events, and various city locations. The term of the proposed option contracts would be approximately two (2) years, expiring March 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 18, 2021. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding Request for Quotation No. RFQ020015. Four (4) bids were received.
The Purchasing Office is recommending award to the most responsive, responsible and best bidders as follows:
Conserv Flag Company, Certification Number: CC008849, expires 2/10/2024, Items 2, 13 and 15, $1.00
Mity Lite, Inc., Certification Number: CC010614, expires 11/3/2023, Items 1, 3-12, 14, 16-27, $1.00
Total Estimated Annual Expenditure: $40,000.00, Department of Recreation and Parks, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance so folding tables, chairs, and carts can be purchased to be used for events and meetings within the facilities of the Department of Recreation and Parks.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) universal term contracts for the option to purchase Folding Tables, Chairs, and Carts with Conserv Flag Company and Mity Lite, Inc.; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($2.00).
Body
WHEREAS, the Folding Tables, Chairs, and Carts UTC will provide for the purchase of folding tables, chairs, and carts to be used to accommodate furniture needs at recreation centers, meetings, events, and various city locations; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 18, 2021 and selected the most responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Folding Tables, Chairs, and Carts with Conserv Flag Company and Mity Lite, Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Folding Tables, Chairs, and Carts in accordance with Request for Quotation RFQ020015 for a term of approximately two (2) years, expiring March 31, 2024, with the option to renew for one (1) additional year, as follows:
Conserv Flag Company, Certification Number: CC008849, expires 2/10/2024, Items 2, 13 and 15, $1.00
Mity Lite, Inc., Certification Number: CC010614, expires 11/3/2023, Items 1, 3-12, 14, 16-27, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.