Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with IBI Group for the design of the Alum Creek Trail - Westerville Road Connector Path. This project will complete engineering plans for an east/west connection to the Alum Creek Trail, serving neighborhoods along Westerville Road, north of Morse Road. The 0.5 mile connector will run from Brandywine Park to Wingfield Street, where it directly connects to the regional trail. The project will be built in conjunction with the Department of Public Service’s Olentangy/Alum Creek Connector (OLAC) improvements at Westerville Road. When completed, the trail connector will join on-street bikeway improvements from the Olentangy Trail at Hudson Street to the Alum Creek Trail. Over 2,000 residents will be able to access the Alum Creek Trail when constructed. Construction is scheduled to begin in Spring of 2016. One of the most high priority trail improvements requested in Columbus is east/west connectors to existing regional trails.
The costs for this project will be $39,439.22 with a contingency of $3,000.00 for a total of $42,439.22.
A bid waiver is requested for this work. IBI Group was the original engineering team for the Dept. of Public Service in developing the OLAC crosstown bikeway. Plans have already been completed by IBI for an on-street segment of this project. The firm has already completed right-of-way plans, signalization plans, and pavement marking for the project. Continuing the trail plan development with IBI will be more cost effective and more efficient in time, allowing the project to be built in 2016.
Principal Parties:
IBI Group
635 Brooksedge Blvd.
Westerville, OH 43081
Jeff Hackenbracht 614-818-4900
Contract Compliance #31-1442777
Exp Date: 9/25/16
Columbus Employees: 25+
Fiscal impact:
The expenditure of $42,439.22 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with IBI Group for the design of the Alum Creek Trail Westerville Road Connector Path; to waive the competitive bidding requirements of the Columbus City Code; and to authorize the expenditure of $39,439.22 with a contingency of $3,000.00 for a total of $42,439.22 from the Recreation and Parks Voted Bond Fund.
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with IBI Group for the design of the Alum Creek Trail Westerville Road Connector Path; and
WHEREAS, it is in the best interest of the Recreation and Parks Department to waive the competitive bidding requirements of the Columbus City Codes to enter into this contract because IBI Group was the original engineering team for the OLAC crosstown bikeway; and
WHEREAS, it is necessary to authorize the expenditure of $39,439.22 with a contingency of $3,000.00 for a total of $42,439.22 from the Recreation and Parks Voted Bond Fund; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with IBI Group for the design of the Alum Creek Trail Westerville Road Connector Path.
SECTION 2. To authorize the expenditure of $39,439.22 with a contingency of $3,000.00 for a total of $42,439.22 from the Recreation and Parks Voted Bond Fund.
SECTION 3. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of City Code Chapter 329.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. For the purpose stated in Section 2, the expenditure of $42,439.22 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510316-100106 (Planning Area 6 Trail Improvements/Acquisitions) 731606 6621 $42,439.22
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.