Explanation
Need: The City of Columbus, Ohio and FOP Lodge No. 9, as well as AFSCME Local 1632, have collective bargaining agreements which require the City to provide uniforms to all bargaining unit members at no cost to the employee. This ordinance will enable the division to contract to outfit one new recruit class that will be hired in July, 2008.
Additional Need: Expenses associated with recruit classes are budgeted in the transfer category until needed. Therefore, funds need to be transferred within the General Fund budget of the Division of Police from Object Level (1) 10 to Object Level (1) 02 in order to purchase these uniforms.
Bid Information: The Purchasing Office has set up UTC FL002795 for the purchase of Uniforms. This UTC was made in response of bid # SA001674DRM.
Contract Compliance: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc., Expires 10/26/08
Emergency Designation: Emergency legislation is requested so funds can be made available in order to set up the contract to purchase the needed uniforms for the July recruit class.
FISCAL IMPACT:
Funds are available to transfer within the Division's budget for this contract. A total of $1.1 million was encumbered by the Division of Police towards the contract with Roy Tailors Uniform Company this year via 0636-2008.
Title
To authorize and direct the Finance & Management Director to modify the contract with Roy Tailors Uniform Company of Columbus, Inc., to increase the dollar amount for said contract to purchase uniforms for the Division of Police from an existing UTC, to authorize the transfer of funds within the Division of Police's General Fund budget, to authorize the expenditure of $94,530.00 from the General Fund ; and to declare an emergency. ($94,530.00)
Body
WHEREAS, the Purchasing Office has an existing Universal Term Contract FL002795 for the purchase of uniforms; and
WHEREAS, the Division of Police has a need for uniforms and uniform parts for the new recruit classes; and
WHEREAS, funds are needed to be transferred within the Division of Police's General Fund budget; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify and increase the contract with Roy Tailors Uniform Company of Columbus, Inc. and to transfer funds to purchase the needed uniforms for the July recruit class and for the preservation of the public health, peace, property, safety, welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify the contract and to increase the dollar amount on the contract with Roy Tailors Uniform Company of Columbus, Inc. for the purchase of police uniforms for the Division of Police pursuant to UTC # FL002795.
SECTION 2. That funds in the Division of Police's General Fund budget be transferred as follows:
From:
OBJ LEVEL (1) 10 | OBJECT LEVEL (3) 5501 | OCA # 900076 | AMOUNT $94,530.
To:
OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2221 | OCA # 300327 | AMOUNT $94,530.
SECTION 3. That the expenditure of $94,530.00 or so much thereof as may be needed is hereby authorized as follows:
DIV 30-03 | FUND 010 | OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2221 | OCA # 300327 | AMOUNT $94,530.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.