Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Ameresco, Inc. for Professional Energy Services Company (ESCO) services. It is the desire of the City to make energy efficient improvements to various City of Columbus, Division of Police Precincts, and possibly another Fire Facility, in order to reduce energy usage, save operating money, and increase occupant comfort and productivity to better serve the Division and citizens of Columbus.
During this first phase of the project, Ameresco will conduct a technical energy audit of each facility in order to identify and evaluate possible energy saving opportunities. Thereafter they will propose various upgrades to the facilities. During a second phase (which requires Council approval and the authorization of funding) they will develop engineering designs and specifications, manage the project from the bidding phase, oversee construction, building commissioning, training of city staff in the use and maintenance of the energy conservation measures. Ameresco will also determine the energy savings using the International Performance Measurement and Verification Protocol. Ameresco will ultimately guarantee these savings.
The Office of Construction Management solicited Requests for Statements of Qualifications, due on July 28, 2011. The City received (5) five responses (0 FBE, 0 MBE, *3 PHC): Ameresco Inc., *Constellation Energy, *Honeywell, *Johnson Controls, and Limbach Company, LLC.
Emergency action is requested to allow energy efficient improvements to occur, thereby resulting in energy and cost savings to the City.
Ameresco Contract Compliance No. 04-3512838, expiration date November 23, 2013.
Fiscal Impact: Funds for this first phase of the project are for the energy audit of the facilities, thereafter based on their proposal the City will decide to proceed with a second phase of the project. It is not possible to define what these costs for this second phase will be at this point. However, the decision to proceed will be determined by the expected rate of return on this investment. This legislation authorizes an expenditure of $10,500.00 from the Safety Voted Bond Fund. There is no impact the General Fund operating budget.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Ameresco, Inc. for Professional Energy Service Company (ESCO) services; to authorize the expenditure of $10,500.00 from the Safety Voted Bond Fund; and to declare an emergency. ($10,500.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a professional energy services contract; and
WHEREAS, Amereso Inc., is the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Ameresco, Inc. for Professional Energy Services Company (ESCO) services, to allow energy efficient improvements to occur, thereby resulting in energy and cost savings to the City, thereby preserving the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Ameresco, Inc. for Professional Energy Services Company (ESCO) services.
SECTION 2. That expenditure of $10,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $10,500.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.