Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract for the installation of a street lighting system with underground wiring under the assessment procedure. Property owners have submitted a petition for a high pressure sodium street lighting system with ornamental poles and underground wiring for the Madison Mills Subdivision. This legislation also authorizes the transfer of funds from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund for the City's share in the cost of installing the street lighting system and amends the 2004 Capital Improvements Budget to reflect the transfers.
The Madison Mills Subdivision includes: Marsha Drive, Wintercress Court, Millrace Road, Chaney Place, Barley Circle, Bonne Circle, Bayberry Circle, Briarbush Drive, Briarbush Court, Poppyseed Court, Buggy Whip Lane, Moonlight Lane, Planters Court, Buckwheat Court, Plateau Street, Oldentime Court, Springtime Court, Wintertime Drive, Bartle Drive, Four Seasons Drive, Millview Drive, Millview Court, Acres Drive, Thimbleberry Road, Greenery Drive and Millstone Road from Williams Road to Millview Drive.
Resolution No. 363X-2003, adopted November 17, 2003, authorized the preparation of plans and specifications. Emergency declaration of necessity, Resolution Number 074X-2004 was adopted April 19, 2004. Ordinance Number 1845-2004, determining to proceed, was passed November 15, 2004.
Three bids were received and opened by the Director of Public Utilities on February 23, 2005. The Division of Electricity recommends an award to Jess Howard Electric Company, in the amount of $406,862.00, as the lowest responsive and responsible bid received. Their Contract Compliance Number is 314405752.
Please see attachment ORD0866-2005BidTab.doc for further information pertaining to bids and estimated associated costs.
Emergency action is requested due to Citizens' approved petition for a timely implementation of construction services.
FISCAL IMPACT: The determined amount to be paid for the City's share under the Madison Mills Subdivision assessment project is $112,000.00. Funds for the City's share are being transferred within the Voted 1995 and 1999 Street Lighting and Distribution System Improvements Fund from Gould Park Street Lighting, 69KV Line, and 138KV Line projects that have been deferred.
Title
To amend the 2004 Capital Improvements Budget; to authorize the transfer of funds within the Voted Street Lighting and Electricity Distribution Improvements Fund; to authorize the transfer of funds and appropriation to the Street Lighting Assessment Fund; to authorize the Director of Public Utilities to enter into a contract with Jess Howard Electric Company and to obtain and pay for inspection and other related services for the installation of a street lighting system with underground wiring in the Madison Mills Subdivision under the assessment procedure; to authorize the expenditure of $498,000.00 from Street Lighting Assessment Fund; and to declare an emergency. ($498,000.00)
Body
WHEREAS, property owners have submitted a petition for a high pressure sodium street lighting system with ornamental poles and underground wiring in the Madison Mills Subdivision; and
WHEREAS, the Madison Mills Subdivision includes: Marsha Drive, Wintercress Court, Millrace Road, Chaney Place, Barley Circle, Bonne Circle, Bayberry Circle, Briarbush Drive, Briarbush Court, Poppyseed Court, Buggy Whip Lane, Moonlight Lane, Planters Court, Buckwheat Court, Plateau Street, Oldentime Court, Springtime Court, Wintertime Drive, Bartle Drive, Four Seasons Drive, Millview Drive, Millview Court, Acres Drive, Thimbleberry Road, Greenery Drive and Millstone Road from Williams Road to Millview Drive; and
WHEREAS, Jess Howard Electric Company submitted the lowest responsive and responsible bid opened by the Director of Public Utilities on February 23, 2005 for the installation of the aforesaid street lighting system; and
WHEREAS, funding is necessary to pay for construction costs, design, construction inspection, engineering, advertising and printing, and any other miscellaneous expenses for said project; and
WHEREAS, it is necessary to transfer funds from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund into the Street Lighting Assessment Fund to provide for the City's share in the cost of installing a street lighting system with underground wiring in the Madison Mills Subdivision under the assessment procedure; and
WHEREAS, it is necessary to amend the 2004 Capital Improvements Budget to reflect the aforementioned transfers; and
WHEREAS, emergency action is required in order to complete financial transactions and enter into contract to comply with citizens' approved petition for timely implementation of construction services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to enter into a contract for labor and material for the construction of street lighting improvements for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2004 Capital Improvements Budget is hereby amended as follows:
PUBLIC UTILITIES/ELECTRICITY 60-07
PROJECT CURRENT AMENDED
PROJECT NAME NUMBER CIB CIB
69KV Line West 670061 15,000 0
138KV Line North 670103 519,131 482,631
Gould Park Street Lighting 670615 60,500 0
Madison Mills 670611 0 112,000
SECTION 2. That the City Auditor is hereby authorized and directed to transfer $112,000 within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, as follows:
FROM:
Project 670061 | 69KV Line West | OCA 644369 | OL3 6621 | Amount: 15,000.00
Project 670103 | 138KV Line North | OCA 644369 | OL3 6621 | Amount: 36,500.00
Project 670615 | Gould Park Street Ltg. | OCA 670615 | OL3 6625 | Amount: 60,500.00
Total $112,000.00
TO:
Project 670611 | Madison Mills | OCA 670611 | OL3 5501 | Amount: $112,000.00
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $112,000.00 from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvement Fund 553 into the Street Lighting Assessment Fund 580, Division No. 60-07, as follows:
FROM:
FUND 553
Project 670611 | Madison Mills | OCA 670611 | OL3 5501 | Amount: $112,000.00
TO:
FUND 580
Subfund 986 | Madison Mills | OCA 580986 | OL3 0886 | Amount: $112,000.00
SECTION 4. That the City Auditor is hereby authorized to appropriate $112,000.00 in the Madison Mills Subdivision Project, Fund No. 580, Subfund 986, OCA 580986, Object Level Three 6625.
SECTION 5. That the Director of Public Utilities is hereby authorized to enter into a contract with Jess Howard Electric Company, in the amount of $406,862.00, and to obtain and pay for the services of the Division of Electricity, the Transportation Division, and any services of other City divisions as may be necessary to complete the street lighting system for the Madison Mills Subdivision.
SECTION 6. That to pay the cost of the aforesaid contract and expenses, the expenditure of $498,000.00, or so much thereof as may be needed, be and is hereby authorized from Division of Electricity, Division No. 60-07, Fund No. 580, Subfund No. 986, Madison Mills Subdivision, OCA 580986, OL3 6625.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.