Explanation
1. BACKGROUND
The Department of Public Service, Division of Transportation, requires thermoplastic pavement marking materials and loop sealant for use within it's roadway system to perform its mission of promoting pedestrian safety and traffic control. The loop sealant is used to seal underground wires for traffic detection equipment at intersections to control pedestrian and traffic signals. Thermoplastic is used for pavement markings such as turn arrows and lane separation on most asphalt roadway applications. Thermoplastic lasts much longer than paint. It is purchased in bulk quantities and is applied by Division personnel using specialized equipment that heats the material to near-liquid condition and then extrudes it in the desired shapes and dimensions.
The Loop Sealant was succesfully bid as follows:
SO029270 for loop sealant for the traffic signal system had 3 responses, Edco Tool and Supply (Maj) was the lowest most responsive bidder, CC#: 341040573, Expires: 11/13/09.
The Permanent Pavement Markings are available for purchase per the terms and conditions of existing citywide universal term contracts (UTC) with 2 vendors:
Sherwin Williams Corp, CC#340526850 Expires: 8/9/10 (Maj)
Ennis Paint, CC#752657523 Expires: 4/14/10 (Maj)
This ordinance authorizes the purchases per these contracts and successful bids to meet the Division of Transportation's anticipated needs for the remainder of 2008 and part of 2009 in the amount of $185,974.20.
2. FISCAL IMPACT
Fiscal Impact: Funds for these expenditures are available within the Streets and Highways GO Bonds Fund due to cancellations of encumbrances from completed projects.
3. EMERGENCY DESIGNATION
Emergency action is requested to provide for an uninterrupted supply of these commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control.
Title
To amend the 2008 C.I.B.; to authorize the transfer of funds within the Streets and Highways GO Bonds Fund; to authorize the expenditure of $185,974.20 or so much thereof as may be necessary from the Streets and Highways GO Bonds Fund; to authorize the Director of Finance & Management to establish purchase orders for the purchase of thermoplastic pavement marking materials for the Division of Transportation per terms and conditions of existing citywide universal term contracts with 2 vendors and establish a purchase order for Loop Sealant per the successful bid of the commodity; and to declare an emergency. ($185,974.20)
Body
WHEREAS, the Division of Transportation requires of thermoplastic pavement marking materials for its roadway system and loop sealant for the traffic signal system to perform its mission of promoting pedestrian safety and traffic control; and
WHEREAS, these items can be purchased per the successful bid for the loop sealant and the terms and conditions of 2 existing citywide universal term contracts that were established by the Purchasing Office with as many vendors; and
WHEREAS, this ordinance authorizes the purchase of the Division of Transportation's anticipated needs for these commodities for 2008 and part of 2009; and
WHEREAS, this ordinance authorizes the expenditure of up to $185,974.20 for these traffic commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to provide for an uninterrupted supply of traffic commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
540007-100000 / Traffic Signal Installation (Carryover) / $298,644.00 (Carryover) / $19,930.00 (Carryover) / $318,574.00 (Carryover)
540013-100000 / Permanent Pavement Markings (Carryover) / $0.00 (Carryover) / $350.00 (Carryover) / $350.00 (Carryover)
Section 2. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
590130-100000 / Facilities (Carryover) / $616,773.00 (Carryover) / ($168,517.00) (Carryover) / $448,256.00 (Carryover)
540013-100000 / Permanent Pavement Markings (Carryover) / $350.00 (Carryover) / $168,517.00 (Carryover) / $168,867.00 (Carryover)
Section 3. That the transfer of monies within the Streets and Highways GO Bonds Fund, Fund 704 be authorized as follows:
TRANSFER FROM:
Fund / Project # / Project / Object Level One/Object Level Three Codes / OCA Code
704 / 590130 / Facilities / 06/6600 / 644385 / $168,517.00
TRANSFER TO
Fund / Project # / Project / Object Level One/Object Level Three Codes / OCA Code
704 / 540013 / Permanent Pavement Markings / 06 / 6600 / 644385 / $168,517.00
Section 4. That the expenditure of $185,974.20 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the Streets and Highways GO Bonds Fund, Department No. 59-09, Division of Transportation as follows to pay the cost thereof:
Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
540007 / Signal Installation / 6621 / 644385 / $17,107.20
540013 / Permanent Pavement Markings / 6631 / $168,867.00
Section 5. That the Director of Finance and Management be and hereby is authorized to establish purchase orders per the terms and conditions of 2 existing citywide contracts established by the Purchasing Office for the purchase of thermoplastic pavement marking materials on behalf of the Transportation Division as follows:
Sherwin Williams Corp. (total $87,747.00)
#FL003989 / expires 5/31/2010 / Thermoplastic Pavement Marking Material
Project 540013
Ennis Paint (total $81,120.00)
#FL003990 / expires 5/31/2010 / Thermoplastic Pavement Marking Material
Project 540013
And, authorizing the Purchasing Office to enter into contract with the following vendor who was lowest and most responsive bidder for the following commodity not on contract:
Edco Tool and Supply (Maj) (total $17,107.20)
SO029270 for Loop Sealant for the Traffic Signal System
Edco Tool and Supply was the lowest most responsive bidder.
Project 540007
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.