Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Finance and Management to enter into a Contribution Agreement with the Solid Waste Authority of Central Ohio (hereinafter “SWACO”) for the Georgesville Refuse Station & SWACO Transfer Station Ph. 2 project.
The City maintains an outpost at 1550 Georgesville Road, Columbus, Ohio 43228, consisting of a Refuse Station and a Transfer Station. Due to their age both facilities are deteriorating and require improvements. The City and SWACO have agreed to jointly undertake the renovations since both entities conduct operations at their respective facilities.
The City agrees to accept a deposit of funds from SWACO for the City to design, or cause to be designed, certain necessary improvements for said project.
A fee proposal from the design firm has been accepted by the City and SWACO. SWACO has agreed to contribute $1,255,686.02 up front for their share and will be deposited into the Streets and Highways Non-Bond Fund - Fund No. 776 through a lump sum payment.
This ordinance will authorize the Director of Finance and Management to authorize the receipt, appropriation, and expenditure of said funds.
2. VENDOR NO.: SWACO is considered a government entity; their Vendor No. is 005102.
3. EMERGENCY DESIGNATION: Emergency designation is requested in order to maintain the project schedule and meet project commitments.
4. FISCAL IMPACT: SWACO’s contribution amount of $1,255,686.02 will be deposited into the Streets and Highways Non-Bond Fund - Fund No. 7766 and will require an appropriation and amendment to the 2025 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management to enter into a Contribution Agreement with the Solid Waste Authority of Central Ohio (SWACO) for the Department of Public Service’s Georgesville Refuse Station & SWACO Transfer Station Ph. 2 project; to authorize the receipt, deposit, appropriation, and expenditure of $1,255,686.02 within the Streets and Highways Non-Bond Fund; to authorize an amendment to the 2025 Capital Improvements Budget; and to declare an emergency. ($1,255,686.02)
Body
WHEREAS, the Department of Finance and Management intends to enter into a Contribution Agreement with SWACO for design and shared costs for the Georgesville Refuse Station & SWACO Transfer Station Ph. 2 project; and
WHEREAS, SWACO will be contributing $1,255,686.02 for design and shared costs for this project; and
WHEREAS, it is necessary for the Director of Finance and Management to enter into a Contribution Agreement with SWACO and to authorize the receipt, appropriation and expenditure of this amount within the Streets and Highways Non-Bond Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2025 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a Contribution Agreement with SWACO for the Georgesville Refuse Station & SWACO Transfer Station Ph. 2 project, in an emergency manner in order to maintain the project schedule and meet project commitments; for the immediate preservation of the public Safety, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a Contribution Agreement with SWACO, for the Georgesville Refuse Station & SWACO Transfer Station Ph. 2 project, in an amount up to $1,255,686.02, and to authorize the acceptance of said funds.
SECTION 2. That the sum of $1,255,686.02 be and is hereby appropriated within the Streets and Highways Non-Bond Fund - Fund No. 7766, contingent upon the receipt of funds per the accounting codes in the attachment to this ordinance.
SECTION 3. That an expenditure of $1,255,686.02, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2025 Capital Improvements Budget is hereby amended, in the Streets and Highways Non-Bond Fund - Fund No. 7766, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.