City of Columbus - File #: 1458-2009

• File #: 1458-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/22/2009
• In control: Safety Committee
• On agenda: 12/14/2009
• Final action: 12/16/2009
• Title: To authorize the Finance and Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police from an existing Universal Term Contract, to authorize the expenditure of $551,915.00 from the General Fund; and to declare an emergency. ($551,915.00)

Date	Ver.	Action By	Action	Result
12/16/2009	1	CITY CLERK	Attest
12/15/2009	1	MAYOR	Signed
12/14/2009	1	Columbus City Council	Approved	Pass
12/14/2009	1	COUNCIL PRESIDENT	Signed
12/3/2009	1	Safety Reviewer	Sent to Clerk's Office for Council
12/2/2009	1	EBOCO Reviewer	Sent for Approval
12/2/2009	1	ODI DIRECTOR	Reviewed and Approved
12/2/2009	1	Safety Drafter	Sent for Approval
12/2/2009	1	CITY ATTORNEY	Reviewed and Approved
12/1/2009	1	CITY AUDITOR	Reviewed and Approved
12/1/2009	1	CITY AUDITOR	Reviewed and Approved
12/1/2009	1	Safety Drafter	Sent for Approval
11/30/2009	1	Finance Reviewer	Reviewed and Approved
11/30/2009	1	Finance Reviewer	Reviewed and Approved
11/30/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/30/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/30/2009	1	Safety Reviewer	Reviewed and Approved
11/25/2009	1	SAFETY DIRECTOR	Reviewed and Approved
10/27/2009	1	Safety Reviewer	Reviewed and Approved
10/22/2009	1	Safety Reviewer	Reviewed and Approved
10/22/2009	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND:       The Division of Police needs to procure uniforms for police officers and some civilian employees.  This ordinance will enable the Division to purchase these uniforms from Roy Tailors in accordance with a Universal Term Contract established for this purpose by the Purchasing Office.

Bid Information: The Purchasing Office has set up an universal term contract FL004338 for the purchase of uniforms. This UTC was made in response to bid # SA003196.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc., expires 11/12/2010.

Emergency Designation: Emergency legislation is requested because the Division needs to order replacement items as soon as practical and to complete any emergency requests.

FISCAL IMPACT:  This ordinance authorizes an expenditure of $551,915.00 from the Division of Police General Fund Budget for the purchase of uniforms.  The Division of Police budgeted $1,052,500 in the 2009 Police General Fund budget for uniforms.  Approximately $500,000 has already been spent or encumbered in 2009 from the General Fund for uniforms. A total of $1.6 million was spent for uniforms in 2007 and approximately $1.2 million was spent on uniforms in 2008.  The amounts in 2007 and 2008 include recruit uniforms, which are typically budgeted in the Division's transfer category.

Title

To authorize the Finance and Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police from an existing Universal Term Contract, to authorize the expenditure of $551,915.00 from the General Fund; and to declare an emergency. ($551,915.00)

Body

WHEREAS, the Purchasing Office has an existing Universal Term Contract FL004338 for the purchase of uniforms; and

WHEREAS, the Division of Police has an immediate need for uniforms for its personnel; and

WHEREAS, an emergency exists in the usual operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the preservation of the public, health, peace, property, safety, welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police on the basis of UTC # FL004338.

SECTION 2. That the expenditure of $551,915.00, or so much thereof as may be needed, is hereby authorized as follows:

| Div. 30-03 | Fund 010 | Obj. Lvl (1) 02 | Obj. Lvl (3) 2221 | OCA Code 300327 | $551,915.00 |

SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.