Explanation
Background: The Transportation Division utilizes the services of a consultant to perform specialized tests and augment its in-house construction materials testing capabilities. A one (1) year $300,000.00 contract with Resource International, Incorporated, was originally authorized for this purpose via Ordinance 0656-2003, passed by City Council on April 28, 2003. This contract contains two (2) one-year renewal options that can be exercised by mutual consent and with approval of Council. The contract was extended for the period April 1, 2004 through March 31, 2005 and increased by $350,000.00 by Ordinance 0613-2004 passed by Council on April 26, 2004. The vendor has agreed to a second (and final) extension with no change in existing terms and conditions. At present there remains approximately $200,000 on the existing contract. Upon approval of this extension, these funds will also be available under the new period of the contract.
This ordinance extends and increases the existing contract for construction materials testing and inspection services for an additional year (April 1, 2005 through March 31, 2006) in an amount up to $125,000.00. Resource International, Incorporated's contract compliance number is 31-0669793 and expires June 27, 2005. This firm is a certified female business enterprise (FBE).
Fiscal Impact: The Transportation Division budgeted $300,000.00 in the Development Services Fund 2005 operating budget for a construction materials testing and inspection services contract. This ordinance will authorize $125,000 to help cover services through March 31, 2006. The Division spent a similar amount annually for these services over the years with several different vendors, with some variation due to the division's inspection volume and types of jobs requiring inspection.
Emergency action is requested to allow the Transportation Division to procure services in an uninterrupted manner in order to promote the use of satisfactory construction techniques and acceptable construction materials. The existing contract expires March 31, 2005, but is adequately funded on a short-term basis with last year's appropriation.
Title
To authorize the Public Service Director to extend and increase an existing contract with Resource International, Incorporated, for construction materials testing and inspection services for the Transportation Division; to authorize the expenditure of $125,000.00 from the Development Services Fund, and to declare an emergency. ($125,000.00)
Body
WHEREAS, Ordinance 0656-2003, passed by City Council on April 28, 2003, authorized a one (1) year contract with Resource International, Incorporated, for construction materials testing and inspection services for the Transportation Division for the period April 1, 2003 through March 31, 2004; and
WHEREAS, Ordinance 0613-2004, passed by City Council on April 26, 2004, authorized a one (1) year contract extension of this contract for the period April 1, 2004 through March 31, 2005; and
WHEREAS, the contract contains an option for its extension if approved by both parties and upon approval of Council; and
WHEREAS, the vendor has agreed to a one-year contract (and final) extension with no change in existing terms and conditions; and
WHEREAS, this ordinance extends and increases the contract for these services for the period April 1, 2005, through March 31, 2006, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to extend and increase this construction materials testing and inspection services contract to allow the Transportation Division to procure services in an uninterrupted manner to promote the use of satisfactory construction techniques and acceptable construction materials, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to extend and increase the existing contract (EA037775) with Resource International, Incorporated, 6350 Presidential Gateway, Columbus, Ohio 43231 for construction materials testing and inspection services for the period April 1, 2005, through March 31, 2006.
SECTION 2. That the sum of $125,000.00, or so much thereof as may be needed, is hereby authorized to be expended from the Development Services Fund, Fund 240, Department 59-09, Transportation Division, Object Level One Code 03, Object Level Three Code 3336 and OCA Code 599045 to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.