Explanation
This legislation authorizes the Director of Public Utilities to modify the contract with Righter Company, Inc. for specialty maintenance crafts services (FEM Project No. 0101.6). This modification No. 2 is to add additional funding for repairs at various Division of Sewerage and Drainage (DOSD), Division of Power (DOP), and Division of Water (DOW) facilities.
The Department of Public Utilities advertised and solicited competitive bids in accordance with the relevant provisions Chapter 329 of Columbus City Code (RFQ013910). Two Hundred and Ninety Five (295) vendors were solicited and one (1) bid from Righter Company, Inc. was received and opened on November 6, 2019. The bid from Righter Company, Inc. was awarded as the lowest, responsive, responsible and best bid received.
The original contract was for a period of one year with three (3) one year renewal options on an annual basis and contingent upon mutual agreement, availability of funding and Columbus City Council approval. If unforeseen issues or difficulties are encountered that require additional funding, a modification will be requested. This modification pertains to the last year of a four-year contract, extending it by eight months until September 21, 2024, to ensure the work can be completed during the spring and summer seasons. The existing contract is scheduled to conclude on January 21, 2024. The contract will be rebid during the summer of 2024.
The work to be performed under this contract will be the repair, modification, and/or replacement of various WWTP, Compost Facility, Sewage Maintenance Operations Center, WTP, substations or other DPU facility components and associated equipment such as: bar racks, sluice gates, pumping systems, aeration systems including blowers, settling tanks, disinfection chemical systems, chemical storage and feed systems, gravity thickeners, centrifuges, digesters, etc. Auxiliary equipment such as low pressure boilers, transformers, HVAC units, miscellaneous piping and ductwork, roofs, building architectural repairs, vent stacks, walkways, stairways, handrails, pavement repairs/ replacements, miscellaneous hard-surfacing and concrete work, painting, and installation and demolition of equipment may be included in the work. The work to be performed is minor or small in relation to the total system or plant process. Current facilities to be serviced are Division of Sewerage & Drainage (DOSD), Division of Water (DOW) and Division of Power (DOP) facilities.
The contract will continue to provide Specialty Maintenance Crafts Services for the Department of Public Utilities facilities. Anticipated DOSD work for this modification includes items such as Southerly Wastewater Treatment Plant (SWWTP) RSP discharge pump 2 and 3 piping temporary joint repairs, SMOC Hallway flooring repair/ replacement, Jackson Pike Wastewater Treatment Plant (JPWWTP) Pump Station Stair/Railing improvements, JPWWTP Whittier Street electrical wiring replacement and door switch installation, JPWWTP OARS gate/ fence repair & clearing. DOP anticipated work includes additional light pole foundation repairs, and electrical vault repairs and grating replacement. DOW anticipated work includes lagoon pump, valves and piping replacement at Parsons Ave Water Treatment Plant.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 2 is $1,450,000.00 for the Division of Sewerage and Drainage (DOSD), $325,000.00 for the Division of Water (DOW), and $250,000.00 for the Division of Power (DOP), for a total contract modification amount of $2,025,000.00. Total contract amount including this modification is $6,087,439.00.
2. Reason additional funds were not foreseen: The need for additional funding was known at the time of the original contract. The original legislation, Ordinance No. 3014 2019, anticipated the contract would be funded incrementally with three renewals on an approximately annual basis. This modification is to provide the necessary funding for services provided through September 21, 2024.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions to provide specialty maintenance crafts services for DPU facility equipment and components are in accordance with the original contract.
SUPPLIER:
Righter Company, Inc. | EIN 31 0889208 | D365 Vendor #004433 | Expires November 22, 2023
Righter Company, Inc. does not hold MBE/WBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$2,025,000.00 is budgeted and needed for this contract modification.
Labor: $825,000.00 (DOSD)
Materials: $625,000.00 (DOSD), $325,000.00 (DOW), $250,000.00 (DOP)
Total: $2,025,000.00
Division of Sewerage & Drainage
$374,398.44 has been spent in 2023
$801,923.26 has been spent in 2022
$776,176.38 was spent in 2021
Division of Water
$0.00 has been spent in 2023
$0.00 has been spent in 2022
$0.00 was spent in 2021
Division of Power
$108,734.65 has been spent in 2023
$115,824.02 has been spent in 2022
$163,205.99 was spent in 2021
Title
To authorize the Director of Public Utilities to modify the specialty maintenance crafts services contract with Righter Company, Inc. for the Department of Public Utilities; and to authorize the expenditure of $1,450,000.00 from the Sewer Operating Fund, $325,000.00 from the Water Operating Fund and $250,000.00 from the Power Operating Fund; and to declare an emergency. ($2,025,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Righter Company, Inc. for specialty maintenance crafts services, FEM Project No. 0101.6, which covers repair, modification, and/or replacement of substations or other DPU facility components and auxiliary equipment for the Division of Sewerage and Drainage, Division of Water, and the Division of Power; and
WHEREAS, the Department of Public Utilities solicited competitive bids (RFQ013910) in accordance with the relevant provisions of Chapter 329 of City Code and received and opened one proposal on November 6, 2019; and
WHEREAS, Righter Company, Inc. was awarded the contract as the lowest, responsive, responsible and best bidder; and
WHEREAS, the original contract was for one (1) year through January 21, 2021 and permitted three (3) additional annual renewals contingent upon mutual agreement, availability of funding, and approval of Columbus City Council; and
WHEREAS, three of the planned renewals, along with one contract modification, have been executed; and
WHEREAS, the Department of Public Utilities wishes to modify contract No. PO209932 with Righter Company, Inc. for specialty maintenance crafts services, extending it to and including September 21, 2024; and
WHEREAS, this modification is in accordance with the relevant provisions of Chapter 329 of City Code; and
WHEREAS, anticipated DOSD work under the modification includes Southerly Wastewater Treatment Plant RSP discharge pump 2 and 3 piping temporary joint repairs, SMOC Hallway flooring repair/ replacement, Jackson Pike Wastewater Treatment Plant Pump Station Stair/Railing improvements, Jackson Pike Wastewater Treatment Plant Whittier Street electrical wiring replacement and door switch installation, Jackson Pike Wastewater Treatment Plant OARS gate/ fence repair & clearing; and
WHEREAS, anticipated DOW work under the modification includes lagoon pump, valves and piping replacement at Parsons Ave Water Treatment Plant; and
WHEREAS, anticipated DOP work under the modification includes additional light pole foundation repairs, and electrical vault repairs and grating replacement; and
WHEREAS, if unforeseen issues or difficulties are encountered that would require additional funding or changes, a modification will be requested; and
WHEREAS, that the expenditure of $1,450,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $625,000.00 from object class 03, Services, and $825,000.00 from object class 02, Materials & Supplies, and in Fund 6000, Water Operating Fund, as $325,000.00 from object class 03, Services, and in Fund 6300, Power Operating Fund, as $250,000.00 from object class 03, Services, per the accounting codes in the attachment to this ordinance; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, Division of Water, and Division of Power, to authorize the Director of Public Utilities to modify and extend the current contract for specialty maintenance crafts services with Righter Company, Inc.; now, therefore;
WHEREAS, an emergency exists in the usual daily operation in the City of Columbus in that it is immediately necessary to pass this ordinance due to this contract modification being critically needed to repair severely deteriorated asphalt at the Compost Facility before asphalt plants shut down for the winter and to order a replacement decant pump (26+ week lead-time with no current backup pump) for the Parsons Avenue Water Plant for the immediate preservation of the public peace, property, health and safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify contract No. PO209932 with Righter Company, Inc., 2424 Harrison Road, Columbus, Ohio 43204, for specialty maintenance crafts services for the Department of Public Utilities, Division of Sewerage and Drainage, Division of Water, and Division of Power, FEM Project No. 0101.6. Total amount of modification No. 2 is $2,025,000.00. Total contract amount including this modification is $6,087,439.00. This modification will extend the contract through and including September 21, 2024.
SECTION 2. That this modification is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $1,450,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $625,000.00 from object class 03, Services, and $825,000.00 from object class 02, Materials & Supplies, and in Fund 6000, Water Operating Fund, as $325,000.00 from object class 03, Services, and in Fund 6300, Power Operating Fund, as $250,000.00 from object class 03, Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.