Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Intergraph Corporation to upgrade the current Computer Aided Dispatching System (CAD). Intergraph will provide on-site configuration services to add a call-taker consolidation feature that will change the functionality of the current CAD system for the 911 Communications Technicians. The change will enable Communications Technicians to manage 911 calls-for-service for both Police and Fire simultaneously. Currently, Communications Technicians receive and dispatch calls for Police only and transfer emergency services and Fire calls to the Fire Division. Upgrading the CAD system will enable Communications Technicians to assist in processing calls from the public for both Police and Fire services. The system dramatically aids the Communications Technicians and dispatchers by electronically moving pertinent data to the proper personnel over voice or data communications. CAD also stores data for record-keeping purposes. The Director of Public Safety contracted with Intergraph Corporation in March 2010 to replace the City's CAD system. This agreement is being entered into under the Sole Source provision provided in Section 329.07 of the Columbus City Code. Intergraph Corporation is the only known company that can perform the CAD upgrade due to their proprietary software.
Contract Compliance: Contract Compliance Number # 630573222 - Expires: June 12, 2014.
Emergency Designation: Emergency designation is requested to not only ensure the continued operation of the CAD System, but to allow Communications Technicians to manage calls-for-service to both Police and Fire simultaneously.
FISCAL IMPACT: This ordinance authorizes the expenditure of $39,708.00 from Public Safety's Capital Improvement Fund to enter into contract with Intergraph Corporation to upgrade the CAD System to enable Communications
Technicians to manage 911 calls for service for both Police and Fire. It is also necessary to transfer funds and amend the 2013 Capital Improvement Budget (CIB) in order to properly align appropriations and cash with projected expenditure.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Department of Public Safety's Bond Fund; to authorize the Director of Public Safety to enter into a contract on behalf of the Division of Support Services, with Intergraph Corporation in accordance with the sole source provision of the Columbus City Code; to authorize the expenditure of $39,708.00 from the Public Safety's Capital Improvement Budget to upgrade the CAD system, and to declare an emergency, ($39,708.00) .
Body
WHEREAS, the Division of Support Services is responsible for the Police and Fire CAD system; and
WHEREAS, Intergraph Corporation is the current vendor of the CAD system, and provider of the maintenance and support of the CAD System; and
WHEREAS, this contract is being entered into under the Sole Source provision provided in Section 329.07 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract with Intergraph to upgrade the CAD system to enable
Communications Technicians to manage 911 calls for service for both Police and Fire, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into contract with Intergraph Corporation to upgrade the CAD system.
SECTION 2. That the 2013 Capital Improvement Budget is hereby amended as follows:
FUND 701
Safety Sirens - Voted Carryover|Project #310106-100000|Current CIB: $33,171|Revised CIB: $0|Change: ($33,171).
Safety Sirens - Councilmanic SIT|Project # 310103-100000|Current CIB: $35,776|Revised CIB: $29,239|Change: ($6,537)
Police-Fire Computer Dispatch - Voted Carryover|Project #320016-100000|Current CIB:$0|Revised CIB; $33,171|Change: $33,171
Police-Fire Computer Dispatch - Councilmanic SIT|Project #320016-100000|Current CIB:$0|Revised CIB; $6,537|Change: $6,537
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within Safety Voted Bond Fund as follows;
FROM:
Dept/Div. 3001| Fund 701|Project Number 310106-100000|Project Name: Safety Sirens|OCA Code:701106|Amount: $39,708.00
TO:
Dept/Div. 3002| Fund 701|Project Number 320016-100000|Project Name: Police-Fire Computer Dispatch |OCA Code:701016|Obj Level 6644|Amount: $39,708.00
SECTION 4. That the expenditure of $39,708.00, or so much as may be necessary in regards to the action authorized in Section 1 be and is hereby authorized and approved as follows; Division 3002|Fund 701|Project 320016-10000|OCA Code 701016|Object Level One 06|Object Level Three 6644|Amount $39,708.00.
SECTION 5. That the agreement with Intergraph Corporation for $39,708.00 is made in accordance with the Sole Source provision of Section 329.07 of the Columbus City Code.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.