Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for professional architectural and engineering consulting services for various City renovation projects. This serves as a blanket contract for renovations to City building and building components.
The selection of the vendor for professional services is in accordance with the competitive bidding provisions of the Columbus City Code. Requests for Statements and Qualifications were sent out and fourteen proposals were received (0 FBE, 1 *MBE, 1 ^ASN): *DLZ Ohio, Inc., Schorr Architects, Inc., SEM Architects, Triad Architects, Ltd., MSA Architects, J.L, Bender Architects & Planners, URS Corporation - Ohio, Mull & Weithman, AEC, Feinknopf Macoice Schappa Architects, M + S, ^Star Consultants, Inc., WSA Studio, and XYZ.
Emergency action is requested so that needed renovations within the City may be designed and/or assessed as quickly as possible.
Mull & Weithman Architects, Inc. Contract Compliance No. 31-1635306, expiration date September 23, 2015.
Fiscal Impact: The cost of this contract is $365,000.00. This legislation authorizes the expenditure of $150,000.00 from the Construction Management Capital Improvement Fund; $125,000.00 from the Safety Voted Bond Fund; $40,000.00 from the Information Services Capital Improvement Bond Fund; and $50,000.00 from the Street and Highway Improvements Fund.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to appropriate $50,000.00 within the Street and Highway Improvements Fund; to authorize the City Auditor to transfer cash and appropriation between projects within the Street and Highway Improvements Fund and Safety Bond Funds; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for professional architectural and engineering consulting services for various City renovation projects; to authorize the appropriation and expenditure totaling $365,000.00 from the Construction Management Capital Improvement Fund, the Safety Voted Bond Fund, the Information Services Capital Improvement Fund, and the Street and Highway Improvements Fund; and to declare an emergency. ($365,000.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract with Mull & Weithman Architects, Inc. for general architectural and engineering consulting services for various City renovation projects; and
WHEREAS, Mull & Weithman is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract for with Mull & Weithman Architects, Inc. for professional architectural and engineering services for various necessary renovation projects within the City, so that that needed renovations may be accomplished as quickly as possible; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget, authorized by ordinance 0645-2013 be amended as follows to provide sufficient authority for this project.
Fund / Project Number / Project / Current Authority / Revised Authority/ Difference
766 / 530301-100000 / Bridge Rehabilitation (Street & Highway Imp Carryover) / $0.00 / $50,735.00 / $50,735.00 (Encumbrance Cancellation)
766 / 530301-100000 / Bridge Rehabilitation (Street & Highway Imp Carryover) / $50,735.00 / $735.00 / ($50,000.00)
766 / 590132-100000 / Facility Improvements (Street & Highway Imp Carryover) / $0.00 / $50,000.00 / $50,000.00
701 /330036-100000 / Time and Attendance Personnel System / Councilmatic SIT Supported /$189,224 /$64,224 /($125,000)
701 /310004-100000 / Professional Arch Servs / Councilmatic SIT Supported / $0 / $125,000 / $125,000
SECTION 2. The sum of $50,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 766301 / $50,000.00
SECTION 3. That the City Auditor be hereby authorized to transfer cash and appropriation as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
766 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 766301 / $50,000.00
701 / 330036-100002 /Time & Attendance Personnel System / 06-6600 / 701362 /$125,000.00
TRANSFER TO
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
766 / 590132-100000 / Facility Improvements / 06-6600 / 591136 / $50,000.00
701 /310004-100000 /Professional Arch Svs /701004 / 06-6600 / $125,000.00
SECTION 4. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for professional architectural and engineering consulting services for various City renovation projects.
SECTION 5. That the expenditure of $365,000.00 or so much thereof as may be necessary in regard to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level 1: 06
Object Level 3: 6681
Amount: $150,000.00
Division: 30-01
Fund: 701
Project: 310004-100000
OCA Code: 701004
Object Level 1: 06
Object Level 3: 6681
Amount: $125,000.00
Division: 47-02
Fund: 514
Sub fund: 002
Project: 470031-100000
OCA Code: 470031
Object Level 1: 06
Object Level 3: 6681
Amount: $40,000.00
Division: 59-11
Fund: 766
Project: 590132-100000
OCA Code: 591136
Object Level 1: 06
Object Level 3: 6681
Amount: $50,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.