Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC., for the renovation of 1120 Morse Road. Ordinance No. 1745-2014, passed July 23, 2014, authorized the original contract for the partial renovation of 1120 Morse Road. Renovation of the facility is necessary to accommodate the relocation of Police Substation No. 18 from 4560 Karl Road to 1120 Morse Road.
A modification of the contract is necessary to renovate the roof at 1120 Morse Road. The roof is beyond its useful life and is in a state of disrepair. It is practical and cost effective for the coordination and continuity of the project to use Palmetto Construction Group, LLC., for this modification. Selecting another consultant could lead to duplicated work and delays. Therefore it is not in the best interest of the City to select another contractor for these services. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to enable the contractor to complete this project during good weather.
Palmetto Construction Services, LLC. Contract Compliance No. 27-2790089, expiration date February 5, 2015.
Fiscal Impact: The cost of this modification is $425,000.00. A transfer of cash between projects within the Safety Voted Bond Fund is necessary to provide sufficient authority for said project.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC.; to authorize the expenditure of $425,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($425,000.00)
Body
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, Ordinance No. 1745-2014, passed July 23, 2014, authorized the original contract for the partial renovation of 1120 Morse Road; and
WHEREAS, it is necessary to modify said contract for the renovation of the roof at 1120 Morse Road; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Palmetto Construction Services, LLC. so that the contractor will be able to complete this project during good weather, thereby, preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Surveillance Cameras 310003-100000 (voted) $1,057,399|$632,399| ($425,000)
30-03 Police Facility Renovation 330021-100000 (voted) $2,837,677|$3,262,677|$425,000
SECTION 2. That the City Auditor is hereby authorized to transfer funding with the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-01| Fund: 701|Project Number: 310003-100000|Project Name - Surveillance Cameras|OCA Code: 701003|OL3: 6620|Amount $425,000.00
TO:
Dept/Div: 30-03| Fund: 701|Project Number: 330021-100000|Project Name - 30-03 Police Facility Renovation|OCA Code: 713321|OL3: 6620|Amount $425,000.00
SECTION. 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Palmetto Construction Services, LLC., for the renovation of the roof at 1120 Morse Road.
SECTION 4. That the expenditure of $425,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $425,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.