Explanation
BACKGROUND: To authorize the Finance and Management Director to enter into a contract with Ecoverse Industries Limited for the purchase of one (1) Portable Trommel Drum Screen Machine for the Division of Sewerage and Drainage. This equipment will be used by the Compost Facility to screen material out for a higher grade of compost used in the production of Com-Til. This purchase was approved by Fleet Management and will replace Brass Tag #16568.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ012305). Twenty-three (23) bidders (1 MBR, 1 F1, 21 MAJ) were solicited and two bids (MAJ) were received and opened on May 30, 2019.
Ecoverse Industries Limited submitted two bids (a primary and an alternate bid). After a review of the bids it was determined that both bids meet the minimum specification. However, the primary bid exceeds the specifications by providing a larger machine that provides enhanced usability. The drum can hold 50 percent more material and provides 30 percent more screening time which improves the production processing of the material more efficiently.
The Division of Sewerage and Drainage recommends to waive the competitive bidding provisions of the Columbus City Code, Section 329 and an award be made for all items on the primary bid to Ecoverse Industries Limited in the amount of $328,048.00 as the most responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Ecoverse Industries Limited, Vendor #008419, CC# 45-5231110, expires 6/4/21
FISCAL IMPACT: $328,048.00 is required for this purchase.
$0.00 was spent in 2018
$0.00 was spent in 2017
Title
To authorize the Finance and Management Director to establish a contract with Ecoverse Industries Limited for the purchase of one (1) Portable Trommel Drum Screen Machine for the Division of Sewerage and Drainage; and to authorize the expenditure of $328,048.00 from the Sewerage Operating Fund, and to waive competitive bidding provisions of City Code Chapter 329. ($328,048.00)
Body
WHEREAS, the Purchasing Office opened formal bids on May 30, 2019 for the purchase of one (1) Portable Trommel Drum Screen Machine; and
WHEREAS, the Portable Trommel Drum Screen Machine will be used by the Compost Facility to screen material out for a higher grade of compost used in the production of Com-Til; and
WHEREAS, Ecoverse Industries Limited submitted a primary and an alternate bid; and
WHEREAS, the Division of Sewerage and Drainage recommends to waive the competitive provision of Procurement Code 329 and an award be made to the most responsive, responsible and best bidder, Ecoverse Industries Limited (primary bid); and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Ecoverse Industries Limited in accordance with the terms, conditions and specifications of RFQ012305 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a contract for all items on the primary bid with Ecoverse Industries Limited for the purchase of one (1) Portable Trommel Drum Screen Machine for the Compost Facility in accordance with RFQ012305 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $328,048.00 or as much thereof as may be needed is hereby authorized in Fund 6100 (Sewerage Operating) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.