Explanation
Background:
Funding for the vehicle purchase was previously established via Ordinance 2053-2013 and is available per Auditor's Certificate #034494 and #035554 Ordinance #2140-2013.
SA005195 was advertised on City of Columbus Vendor Services seeking a request for information on mowers similar to the product needs and specifications required by the Sports Office. The Recration and Parks Sports Office believes that no product was proposed as part of this process that would better serve the need of the Sports Office than the Lastec 3300 Zero Turn Mower as provided by Reynolds Farm Equipment.
The Lastec 3300 Zero Turn Mower is a product, sold and distributed exclusively in the State of Ohio by Reynolds Farm Equipment - Golf and Turf Division.
There is no product that meets the needs of the Sports Office as much as the Lastec 3300 Zero Turn Mower. After demonstrations and product testing of models with similar, but not exactly matching specifications, the department determined the Lastec 3300 Zero Turn Mower to be the best performing machine and the highest value for the quoted price. The ability to maneuver in small, tight areas around ball diamonds and fenced areas without damaging the ground was a necessary characteristic. The ability to turn and reverse direction without driving on the synthetic surface due the potential damage from the mower is a very important attribute that this machine demonstrated over others that were reviewed. This aspect of maneuverability is of particular importance as this mower will be primarily responsible for mowing the prime fields in the park, including those with synthetic turf infields. Moreover, the productivity and efficiency of a zero-turn machine allows the department to accomplish more mowing in less time than other mowers of similar specifications.
Because of exclusive distribution rights of Reynolds Farm Equipment - Golf and Turf Division for the Lastec product line, there is only one price for the Lastec 3300 Zero Turn Mower. Additionally, competition is precluded by the existence of an agreement with the manufacturer, who has given Reynolds Farm Equipment - Golf and Turf Division an exclusive right to market this product to its customers.
Principal Parties:
Reynolds Farm Equipment, Inc
12501 Reynolds Drive
Fishers, IN 46038
Phone: 317-849-0810
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that equipment can be available for Spring 2014 Season.
Fiscal Impact: No fiscal impact required as part of this legislation. Funding previously established per ord. #2053-2013 and AC#034494.
Title
To authorize the Director of Finance and Management to establish a purchase order with Reynolds Farm Equipment, Inc. for the purchase of Lastec 3300 Zero Turn Mower; to waive the competitive bidding provisions of the City Code, Section 329.27; to authorize the expenditure of $38,587.00 from the Voted Recreation and Parks Bond Fund 702; and to declare an emergency.
Body
WHEREAS, this equipment purchase is necessary for the purpose of equipment for the Recreation and Parks Sports office per Ordinance 2053-2013 and 2140-2013; and
WHEREAS, Reynolds Farm Equipment, Inc. is the regional supplier of Lastec 3300 Zero Turn Mower; and,
WHEREAS, it is necessary to waive the competitive bidding provisions of Columbus City Code pursuant to CCC Section 329.27; and,
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Reynolds Farm Equipment, Inc. for the purchase of Lastec 3300 Zero Turn Mower; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Reynolds Farm Equipment, Inc., 12501 Reynolds Drive, Fishers, IN 46038 for the purchase of Lastec 3300 Zero Turn Mower.
SECTION 3. That the total expenditure of $38,587.00 is hereby authorized from the existing auditor's certificates:
AC#035494 per ordinance #2053-2013 $38,005.00
AC#035554 per ordinance #2140-2013 $582.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance;
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.