Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a contract modification No. 3 with General Temperature Control, Inc. for the purpose of providing Boiler Maintenance Services for the Department of Public Utilities facilities at Southerly Wastewater Treatment Plant (SWWTP), Jackson Pike Wastewater Treatment Plant (JPWWTP), Sewer Maintenance Operations Center (SMOC) and the Dublin Road Water Treatment Plant (DRWTP), FEM Project No. 1502.7. Other Department sites may be added in the future. The work to be performed under this contract will be mainly boilers and their associated equipment and systems that require inspection, testing, troubleshooting, chemical addition and balancing, maintenance, and repair or replacement of failed components. The work may also include updating of software and firmware for the various boiler system heating units or any boiler associated equipment. Maintenance and repair of piping systems, fees for State Inspections and necessary chemicals are also considered part of the boiler system and therefore part of the required work.
The Department of Public Utilities solicited Competitive Bids for the subject services in accordance with the relevant provisions of City Code Chapter 329 for Competitive Sealed Bidding (SA004871). Sixteen (16) vendors were solicited (16 MAJ). Two (2) bids (2 MAJ) were received, on April 10, 2013. General Temperature Control, Inc. was determined to be the lowest, most responsive, responsible and best bidder.
This is an unplanned modification. The original contract was in effect for one (1) year to and including August 26, 2014. The contract language allows for the Department of Public Utilities to extend the contract for three (3) additional years on a year to year basis upon mutual agreement and budgeted funds. This modification is to provide additional funding necessary for the payment of services to be provided through the current contract extension date of August 26, 2016 due to a number of unanticipated repairs that have been required to keep process boilers in operation at the wastewater treatment plants.
This ordinance is being submitted in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to contract modifications.
SUPPLIER: General Temperature Control, Inc. (31-1201236), Expires March 10, 2016
General Temperature Control, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this modification No. 3 is $170,500.00.
2. Reason additional funds were not foreseen: This is an unplanned modification. The original contract allowed for three (3) extensions periods on a year to year basis. This modification is to provide funding necessary for the payment of services to be provided through the current contract extension date of August 26, 2016. There have been a number of unanticipated repairs that have been required to keep process boilers in operation at the wastewater treatment plants. These repairs include JPWWTP DC2 boilers exhaust stack replacement, SWWTP SCB Boiler #1 burner housing replacement, SWWTP boiler #2 blower motor and starter replacement, SWWTP SEV & WAC maintenance start-up troubleshooting and repairs, and SWWTP SCB boiler #2 rear door refractory replacement. No additional funding is needed at this time for the Division of Water.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $170,500.00 is needed for this modification and will be funded by the Division of Sewerage and Drainage (DOSD) and $0.00 will be funded by the Division of Water (DOW). Funds within the Division of Sewerage and Drainage Operating Fund will be reprioritized to cover the costs of this additional contract modification. This ordinance is contingent on the passage of the 2016 Operating Budget, Ordinance 2888-2015.
The contract amount for modification #3 will be utilized to provide services under this contract for the various Division of Sewerage and Drainage facilities. No funding is being requested for the Division of Water at this time.
$217,745.24 was spent in 2015 for DOSD
$139,319.80 was spent in 2014 for DOSD
$0.00 was spent in 2015 for DOW
$9,745.34.00 was spent in 2014 for DOW
Title
To authorize the Director of Public Utilities to enter into a contract modification with General Temperature Control, Inc. to provide Boiler Maintenance Services for the Department of Public Utilities, and to authorize the expenditure of $170,500.00 from the Sewer System Operating Fund. ($170,500.00)
Body
WHEREAS, the Department of Public Utilities has a contract with General Temperature Control, Inc. to provide Boiler Maintenance Services; and
WHEREAS, the Department of Public Utilities wishes to modify, and increase EL014793 with General Temperature Control, Inc. for Boiler Maintenance Services to provide additional funding necessary for the Division of Sewerage and Drainage, through the current contract extension date of August 26, 2016; and
WHEREAS, the vendor has agreed to modify and increase EL014793 at current prices and conditions, and it is in the best interest of the City of Columbus to exercise this option; and
WHEREAS, the Division of Sewerage and Drainage is requesting this contract be modified and increased in accordance with the relevant provisions of the Columbus City Code, Chapter 329 relating to contract modifications, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify the existing contract with General Temperature Control, Inc. in order to provide for continuation of Boiler Maintenance Services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase Contract No. EL014793 with General Temperature Control, Inc., 970 West Walnut Street, Canal Winchester, OH 43110, for Boiler Maintenance Services for the Division of Sewerage and Drainage, in accordance with the terms and conditions on file in the Office of the Division of Sewerage and Drainage. Total amount of modification No. 3 is ADD $170,500.00. Total contract amount including this modification is $703,240.00. The contract is currently extended through and including August 26, 2016.
SECTION 2. That this modification is in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to contract modifications.
SECTION 3. That the expenditure of $170,500.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sewerage System Operating Fund in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.