Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Travco Construction, Inc. for the 2023 Water Main Repairs project, CIP #690521-100011, in an amount up to $662,246.75, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $664,246.75.
This project will provide the necessary labor and equipment to complete repairs to water mains at various locations within the Columbus Water Distribution System on an as needed basis.
The Community Planning Area is 99 - Citywide
TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 730 days from the date that a Notice to Proceed (NTP) is given by the City.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $662,246.75, including a 10% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $662,246.75
Future Anticipated Needs $ 0.00
CONTRACT TOTAL $662,246.75
Prevailing Wage Charge $ 2,000.00
$664,246.75
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
These contracts will provide assistance to our water line maintenance crews in completing water main break repairs in a timely matter should the number of breaks exceed our normal maintenance capacities.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bid Express websites from 5/31/2023 through 6/28/2023. One bid was received:
Name Bid Amount_______City/State Status
Travco Construction, Inc. $662,246.75 Groveport, OH MAJ
The bid was deemed responsive. Travco Construction, Inc.’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
Travco Construction, Inc.’s contract compliance number is CC009944 and expires 9/26/24. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Travco Construction, Inc.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of documentation submitted by Travco Construction with the bid response, including the Utilization Plan and the Request for MBE/WBE Waiver and Documentation of Good Faith Effort, ODI has waived an MBE/WBE Program goal for this contract.
As part of their proposal, Travco Construction, Inc. proposed the following subcontractor to perform contract work:
Company Name City/State ODI Certification Status
Decker Construction Company Columbus, Ohio MAJ
The certification of the above company was in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
Travco Construction, Inc. and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding in the amount of $664,246.75 is available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project.
8. EMERGENCY DESIGNATION
Emergency designation is requested for this ordinance. A contract must be in place before cold weather arrives when most water main breaks occur, providing sufficient emergency repair capability to ensure breaks can be repaired in a timely manner, minimizing the time the public is impacted by a water main break and is without water.
Title
To authorize the Director of the Department of Public Utilities to enter into a construction contract with Travco Construction, Inc., for the 2023 Water Main Repairs project; to authorize an amendment to the 2023 Capital Improvement Budget; to authorize the expenditure of up to $664,246.75 for the project; and to declare an emergency. ($664,246.75)
Body
WHEREAS, the Department of Public Utilities is engaged in the 2023 Water Main Repairs project; and
WHEREAS, one bid for the 2023 Water Main Repairs project was received and opened on 6/28/23; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with Travco Construction Inc. for the 2023 Water Main Repairs project; and
WHEREAS, the 2023 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to expend funds to pay for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director to execute the contract before cold weather arrives when most water main breaks occur, providing sufficient emergency repair capability to ensure breaks can be repaired in a timely manner, minimizing the time the public is impacted by a water main break and is without water, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6006 / 690521-100000 / Water Main Repair (Voted Water Carryover) / $1,347,083.00 / $682,836.00 / ($664,247.00)
6006 / 690521-100011 / 2023 Water Main Repairs (Voted Water Carryover) / $0.00 / $664,247.00 / $664,247.00
SECTION 2. That the Director of Public Utilities is hereby authorized to enter into a construction services contract for the 2023 Water Main Repairs project with Travco Construction, Inc., 4097 Venture Pl, Groveport, OH 43125, in an amount up to $662,246.75, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to obtain the necessary prevailing wage services from the Department of Public Service and to pay up to a maximum amount of $2,000.00 for them.
SECTION 3. That the expenditure of up to $664,246.75, or so much thereof as may be needed, is hereby authorized from the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes this Ordinance.