Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to establish a purchase order, for the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU) for the purchase of EMC equipment, software and support services. These purchases will be made from a pre-established universal term contract (UTC), FL005296 (BPCMP45B), with Advizex Technologies, expiration 6/30/2016. The hardware and software support being purchased has a three (3) year coverage term period. The total cost of this purchase is $138,744.00.
This storage is being purchased to support the Pipetech application used by the Department of Public Utilities Division of Sewers and Drains. The system allows users to transfer data from the field into the office for further assessment such as searching, data editing and reporting. The system also allows users to view video footage from the sewer main system. The data needs continue to grow and this storage purchase will allow for expansion.
FISCAL IMPACT:
Funds totaling $138,744.00 for this purchase was identified and is available within the Department of Technology- DPU direct charge budget, Internal Service Fund.
CONTRACT COMPLIANCE:
Vendor Name: Advizex Technologies C.C#/F.I.D#: 37 - 1504931 Expiration: 08/04/2016
Title
To authorize the Director of Finance and Management to establish a purchase order, for the Department of Technology (DoT), on behalf of the Department of Public Utilities for the purchase of EMC equipment, software and support services from a pre-established universal term contract (UTC) with Advizex Technologies; and to authorize the expenditure of $138,744.00 from the Department of Technology, Internal Service Fund. ($138,744.00)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management to establish a purchase order for the Department of Technology (DoT), on behalf of the Department of Public Utilities for the purchase of EMC equipment, software and support services; and
WHEREAS, this purchase will be made from a pre-established universal term contract (UTC), FL005296 (BPCMP45B), with Advizex Technologies, expiration 6/30/2016, in the amount of $138,744.00. The hardware and software support being purchased has a three (3) year coverage term period; and
WHEREAS, this storage is being purchased to support the Pipetech application used by the Department of Public Utilities Division of Sewers and Drains. The system allows users to transfer data from the field into the office for further assessment such as searching, data editing and reporting. The system also allows users to view video footage from the sewer main system. The data needs continue to grow and this storage purchase will allow for expansion; and
WHEREAS, it is necessary for the the Director of Finance and Management to establish a purchase order, for the Department of Technology (DoT), on behalf of the Department of Public Utilities for the purchase of EMC equipment, software and support services and for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, be and is hereby authorized, to establish a purchase order, for the Department of Technology (DoT), on behalf of the Department of Public Utilities for the purchase of EMC equipment, software and support services from a pre-established universal term contract (UTC), FL005296 (BPCMP45B), with Advizex Technologies, expiration 6/30/2016, in the amount of $138,744.00. The hardware and software support being purchased has a three (3) year coverage term period.
SECTION 2: That the expenditure of $138,744.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Internal Service Fund, is hereby authorized as follows:
OL-3: 3336: TOTAL: $39,704.00
Dept./Div.: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $2,421.95|
Dept./Div.: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $15,405.15|
Dept./Div.: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $17,271.24|
Dept./Div.: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $4,605.66|
OL-3: 3358: TOTAL: $28,828.00
Dept./Div.: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| Obj. Level 1: 03| Obj. Level 3: 3358| Amount: $1,758.51|
Dept./Div.: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| Obj. Level 1: 03| Obj. Level 3: 3358| Amount: $11,185.26|
Dept./Div.: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| Obj. Level 1: 03| Obj. Level 3: 3358| Amount: $12,540.18|
Dept./Div.: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| Obj. Level 1: 03| Obj. Level 3: 3358| Amount: $3,344.05|
OL-3: 3369: TOTAL: $15,850.00
Dept./Div.: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $966.85|
Dept./Div.: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $6,149.80|
Dept./Div.: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $6,894.75|
Dept./Div.: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $1,838.60|
OL-3: 3372: TOTAL: $21,384.00
Dept./Div.: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $1,304.43|
Dept./Div.: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $8,296.99|
Dept./Div.: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $9,302.04|
Dept./Div.: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $2,480.54|
OL-3: 6649: TOTAL: $32,978.00
Dept./Div.: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| Obj. Level 1: 03| Obj. Level 3: 6649| Amount: $2,011.66|
Dept./Div.: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| Obj. Level 1: 03| Obj. Level 3: 6649| Amount: $12,795.46|
Dept./Div.: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| Obj. Level 1: 03| Obj. Level 3: 6649| Amount: $14,345.43|
Dept./Div.: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| Obj. Level 1: 03| Obj. Level 3: 6649| Amount: $3,825.45|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest time period allowed by law.