Explanation
Background:
This ordinance will amend Ordinance No. 0230-2006 by adding language to waive the provisions of formal competitive bidding. The original ordinance authorized the Director of Finance and Management to purchase one (1) John Deere Model 5425 diesel 2WD tractor from Taylor & Sons Equipment Company, and one (1) Sitrex Model SM5200 towed 17 foot flex-wing finish rotary mower from Green Thumb Power Equipment, in accordance with the terms and conditions of formal bid SA001856. During the contract award process, it was determined that the bid by Taylor & Sons was submitted in accordance with the terms and conditions of the current State Term Schedule pricing, instead of in accordance with the terms and conditions of City of Columbus Bid #SA001856. While the terms and conditions of the STS are acceptable to the City of Columbus, awarding the contract to Taylor & Sons requires that the formal bidding process in Chapter 329 be waived. By waiving these provisions, the City will save $1,200 on the purchase of the tractor from Taylor & Sons Equipment.
The Contract Compliance Number for Taylor & Sons Equipment Co. is #31-0798962.
The Contract Compliance Number for Green Thumb Power Equipment is #31-1346066.
These companies are not debarred according to the Excluded Parties Listing of the Federal government and are not listed in the Auditor of State's database for Findings for Recovery. This ordinance is submitted as an emergency to allow the earliest possible delivery date of this equipment to the Recreation & Parks Department.
Fiscal Impact:
None. Funding was authorized on Ordinance No. 0230-2006.
Title
To amend Ordinance No. 0230-2006, passed February 13, 2006, by adding language to waive the provisions of formal competitive bidding and to declare an emergency.
Body
WHEREAS, Ordinance No. 0230-2006, passed February 13, 2006, authorized the Finance and Management Director to enter into two contracts to purchase a tractor and a mower for the Recreation & Parks Department in accordance with the terms and conditions of SA001856; and
WHEREAS, during the contract award process, the Purchasing Office was informed that lowest and best best for the purchase of the tractor, Taylor and Sons Equipment, was bidding in accordance with the terms and conditions of the current State Term Schedule pricing instead of the terms and conditions of City's bid proposal; and
WHEREAS, it is immediately necessary to amend Ordinance No. 0230-2006 to include waiver of formal competitive bidding requirements since the terms and conditions of the State Term Schedule are acceptable to the City of Columbus and this action will save the City $1,200; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to amend Ordinance No. 0230-2006 so contracts can be completed and the equipment delivered to the Recreation & Parks Department at the earliest possible date; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Title and Section 1 of Ordinance No. 0230-2006, passed February 13, 2006 be and are hereby amended to waive the provisions of formal competitive bidding requirements and that in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Section 329.06 (Formal Competitive Bidding) of the Columbus City Codes for the purchase of a tractor and mower for the Recreation & Parks Department.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.