Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Advanced Civil Design, Inc. for the Hoover Reservoir Amenities Project. The contract amount is $194,620.00, with a contingency of $50,000.00, for a total of $244,620.00 being authorized by this ordinance.
The Hoover Amenities Project includes improvements at the Walnut Boat Ramp and the Mudflats Boardwalk at Hoover Reservoir. The work being performed under the Construction Manager at Risk portion of the project will be to demolish and replace the existing facilities at both locations. The construction management and inspection services being performed for this contract will include management of daily construction demands, inspections, and confirmation of the conformance of completed work. The vendor will also manage change orders and review pay applications for approval.
The onsite work for this project is expected to begin in the fall of 2025 and be completed in the spring of 2026.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status): Bids were advertised through Vendor Services and Bonfire, in accordance with City Code Section 329, on June 3, 2025 and received by the Recreation and Parks Department on June 25, 2025. Bids were received from the following companies:
Advanced Civil Design, Inc.
MS Consultants
Accenture
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended Advanced Civil Design, Inc. be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline and project approach.
Principal Parties:
Advanced Civil Design, Inc.
781 Science Boulevard, Suite 100, Gahanna, Ohio 43230
Jason Sanson, (614) 428-7750
Contract Compliance Number: 052310
Contract Compliance Expiration Date: April 16, 2027
Emergency Justification: Emergency action is requested in order to complete the project by the start of boating season in the spring of 2026 and not impact department programming.
Benefits to the Public: The reservoirs provide countless recreational opportunities to several hundred-thousand Columbus residents per year. These opportunities include birding, hiking, boating, fishing, and more. This project will provide improved access to these opportunities to experience the reservoir and will also provide increased accessibility.
Community Input/Issues: Multiple citizens have reached out to the City of Columbus Accessibility Office requesting improved reservoir access.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by making upgrades to needed infrastructure, making parks safer, more usable, and accessible
Fiscal Impact: $244,620.00 is budgeted and available from within the Recreation and Parks Permanent Improvement Fund 7747 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Advanced Civil Design, Inc. for the Hoover Reservoir Amenities Project; to authorize the appropriation of $244,620.00 within the Recreation and Parks Permanent Improvement Fund; to authorize the transfer of $244,620.00 within the Recreation and Parks Permanent Improvement Fund; to authorize the expenditure of $244,620.00 from the Recreation and Parks Permanent Improvement Fund; and to declare an emergency. ($244,620.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Advanced Civil Design, Inc. for the Hoover Reservoir Amenities Project; and
WHEREAS, it is necessary to authorize the appropriation of $244,620.00 within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the transfer of $244,620.00 from the Recreation and Parks Permanent Improvement Fund 7747; and,
WHEREAS, it is necessary to authorize the expenditure of $244,620.00 from the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Advanced Civil Design, Inc. in order to complete the project by the start of boating season in the spring of 2026 and not impact department programming, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract Advanced Civil Design, Inc. for the Hoover Reservoir Amenities Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $244,620.00 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance.
SECTION 6. That the transfer of $244,620.00 or so much thereof as may be needed, is hereby authorized between projects within the Permanent Improvement Fund 7747 per the account codes in the attachment to this ordinance.
SECTION 7. That for the purpose stated in Section 1, the expenditure of $244,620.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance, for the reasons stated in the preamble, which are made a part of this ordinance and fully incorporated for reference as if rewritten, is declared to be an emergency measure and shall take effect and be in force from and after this ordinance’s passage and approval by the Mayor or ten (10) days after its adoption if the Mayor neither approves nor vetoes the same.