Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with American Structurepoint, Inc., for professional engineering services for Saddle Run Stormwater System Improvements Project.
Based on residents concerns, the Division of Sewerage and Drainage is requesting a study to analyze the culvert and downstream storm sewer system to determine what improvements need to be made if any to mitigate structural stormwater flooding that has occurred in this area during large storm events. There is only one phase planned for this project which shall be for a period of 18 months.
2. ENGINEERING CONTRACT AWARD: American Structurepoint, Inc. was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals". Twenty five consultants submitted Statements of Qualifications by the due date of March 30, 2007. Three consultants that met the minimum qualifications were selected to submit Technical Proposals. All three consultants submitted their proposals on June 24, 2011. The proposals evaluated were from: American Structurepoint, Inc., Moody Nolan and RW Armstrong.
Upon review of the proposals, the bidders were ranked using criteria specified in City Code, and more specifically: competence of the offeror to perform the service, past performance of the offeror, cost evaluation, the feasibility/quality of the proposed project approach, location of the office performing work, familiarity with project requirements, ability to perform expeditiously, and contracted backlog of work with the Division. Based upon these criteria, American Structurepoint, Inc. was selected as the highest-ranked bidder.
3. FISCAL IMPACT: There is sufficient cash and authority within the Storm B.A.B.s (Build America Bonds) Fund for this project, although an amendment to the 2011 Capital Improvements Budget a transfer of cash within the Storm B.A.B.s Fund is necessary to place funds and authority in the proper project for these expenditures.
4. CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 35-1127317, expires: 11/23/2011, Majority.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with American Structurepoint, Inc.; for the Saddle Run Stormwater System Improvements Project for the Division of Sewerage and Drainage; to authorize the transfer of $76,997.52 within the Storm Build America Bonds Fund; to amend the 2011 Capital Improvements Budget and to authorize the expenditure of $176,997.52 within the Storm Build America Bonds Fund. ($176,997.52)
Body
WHEREAS, American Structurepoint, Inc. Requests for Proposal was received and opened on June 24, 2011 for engineering services for the Saddle Run Stormwater System Improvements Project; and
WHEREAS, American Structurepoint, Inc., was selected as the highest-ranked bidder based upon competence of the offeror to perform the service, past performance of the offeror, cost evaluation, the feasibility/quality of the proposed project approach, location of the office performing work, familiarity with project requirements, ability to perform expeditiously, and contracted backlog of work with the Division; and
WHEREAS, it is necessary to transfer money within the Storm B.A.B.s (Build America Bonds) Fund for the Saddle Run Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to mitigate structural and street flooding; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the Saddle Run Stormwater System Improvements Project, for the preservation of the public health, peace, property, and safety; now therefore.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $76,997.52 within the Storm B.A.B.s (Build America Bonds) Fund, Fund 676, Division of Sewerage and Drainage, Division 60-15, Object Level One 06, Object Level Three 6682, as follows:
TRANSFER FROM:
Project/OCA Project Name (Amount)
610792:685792 Existing Detention Basins Evaluation (-$76,997.52)
TRANSFER TO:
Project/OCA Project Name (Amount)
610770:676770 Saddle Run Stormwater System Improvements Project (+$76,997.52)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the Director of Public Utilities be and hereby is authorized to execute an agreement with American Structurepoint, Inc., 2550 Corporate Exchange Drive, Suite 300, Columbus, Ohio 43231, for the Division of Sewerage and Drainage, for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 6. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 7. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-15, Fund 676, Project 610770, Object Level One 06, Object Level Three 6682, OCA Code 676770, Amount $176,997.52.
SECTION 8. That the 2011 Capital Improvements Budget Ordinance No. 0266-2011 is hereby amended as follows, to provide sufficient budget authority for the execution of the aforementioned engineering agreement:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
610792-100000 | Existing Detention Basins Evaluation | $127,567 | $50,569 | (-$76,998)
610770-100000 | Saddle Run Stormwater System Improvements Project | $100,000 | $176,998 | (+$76,998)
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.