Explanation
BACKGROUND: For the option to purchase the Rental of Parking Spaces for the Department of Public Safety/Division of Police, the largest user. The term of the proposed option contract will be five (5) years. The contract expires September 30, 2012. The Purchasing Office opened formal bids on July 19, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Solicitation SA002514) Two (2) bids were solicited (MAJ:2). No bids were received. The only bidder was late with their bid. Because the pricing in that bid will result in significant savings, the Purchasing Office determined it was in the best interest of the city to accept the bid informally. Therefore, waiver of formal bidding requirements is being requested.
The Purchasing Office is recommending an award to the lowest and best bidder:
High Street Anchor, LLC, CC #20-5621165 (expires July 23, 2009)
Total Estimated Annual Expenditure: $137,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. The Department of Public Safety/Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Rental of Parking Spaces with High Street Anchor, LLC, to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/UTC Contract Fund, to waive formal competitive bidding requirements and to declare an emergency ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 19, 2007 for Rental of Parking Spaces and the only bidder was late with their bid, and
WHEREAS, because the pricing offered by the only bidder will result in significant savings to the city, the Purchasing Office is recommending an award to the only bidder, and the Purchasing Office determined it was in the best interest of the city to accept the bid informally, and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety/Division of Police therefore, it is immediately necessary to enter into a contract for an option to purchase the Rental of Parking Spaces, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase the Rental of Parking Spaces in accordance with Solicitation SA002514 as follows:
High Street Anchor, LLC, All Items: Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing UTC Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
Section 3. That in accordance with Section 329.26 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements and that Section 329.06 of the Columbus City Code is hereby waived.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.