Explanation
BACKGROUND: To modify and extend the existing citywide contract for the option to purchase OEM Chrysler Parts for the Purchasing Office to and including March 31, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. Formal bids were opened on June 20, 2002 (SA000275 GRW): 1 bid received: MAJ 1; 29 bids solicited: MAJ 27, MBE 2; FBE 0); Contracts FL001271 with George Byers Sons LLC (contract compliance number 314139860). was approved per Ordinance #1286-02, passed July 29, 2002.
1. Amount of additional funds: No funding is required to extend these option contracts. Fleet Management must obtain approval to expend from their own budgeted fund for their estimated expenditures. The annual expenditure estimate is $30,000.00.
2. Reason additional needs were not foreseen: Not applicable. The original contract was established with the option to renew if all parties agree.
3. Reason other procurement processes not used: It is in the best interest of the city to continue to utilize the terms, conditions and pricing in the existing contracts.
4. How cost was determined: Pricing is in accordance with SA000275 GRW.
FISCAL IMPACT: No funding is required to extend the option contract.
This ordinance is being submitted as an emergency because without emergency action, no less then thirty-seven days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed.
Title
To authorize and direct the Finance Director to modify and extend the citywide contracts for the option to purchase OEM Chrysler Parts from George Byers Sons LLC and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 20, 2002 for the purchase of OEM Chrysler Parts (SA000275 GRW) and entered into contract with George Byers Sons LLC based on bids received; and
WHEREAS, George Byers Sons LLC has agreed to extend contract number FL001271 until March 31, 2005 in accordance with the option to extend in the existing contract and it is in the best interest of the City to exercise this option; and
WHEREAS, this ordinance is being submitted as an emergency measure because current contracts would expire on March 31, 2004 and we must maintain the existing supply matrix without interruption, for the purchase of OEM Chrysler Parts used in maintaining the safety of City's fleet of vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division in that it is immediately necessary to extend FL001271 for the option to purchase OEM Chrysler Parts, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL001271 with George Byers Sons LLC to and including March 31, 2005
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same