Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish one (1) Universal Term Contract (UTC) for the option to purchase Serv Safe Educational Materials with National Restaurant Association DBA National Restaurant Association Solutions LLC. The Columbus Public Health Department is the sole user for Serv Safe Educational Materials used to educate, train and test local food businesses on proper food processing, handling and preparation. The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2027 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 29, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ029143). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
National Restaurant Association DBA National Restaurant Association Solutions LLC., CC #020891, expires 09/11/2026, All Items, $1.00
Total Estimated Annual Expenditure: $60,000.00, Columbus Health Department, the sole user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because Serv Safe educational materials are needed to ensure compliance with Ohio food code requirements.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Serv Safe Educational Materials with National Restaurant Associations DBA National Restaurant Association Solutions LLC. and to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the Serv Safe Educational Materials UTC will provide for the purchase of educational materials used to educate, train and test local food businesses on proper food processing, handling and preparation, and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 29, 2024 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Columbus Public Health Department, as Serv Safe educational materials need to be available to ensure compliance with Ohio food code requirements in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract with National Restaurant Association for the option to purchase Serv Safe Educational Materials, for the immediate preservation of the public health, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase National Restaurant Association (NRA) Serv Safe Educational Materials in accordance with Request for Quotation RFQ029143 for a term of approximately two (2) years, expiring March 31, 2027, with the option to renew for one (1) additional year, as follows:
National Restaurant Association DBA National Restaurant Association Solutions LLC: All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.