Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Ultimax, Inc., for the renovation of the Refuse Collection Division Administrative Building, 2100 Alum Creek Drive. The renovation includes, but is not limited to, carpentry, millwork, furniture, flooring, selective demolition and electrical work.
Formal bids were solicited and thirteen (13) companies submitted bids on January 29, 2009 as follows (0 MBE, 1 ^FBE):
Ultimax, Inc. $74,520.00
Good Home Maintenance, Inc. $77,773.00
Affinia Development, LLC $78,160.00
Swartsell Construction LLC $82,395.00
Steeltree Construction, Inc. $83,200.00
Anderson & Noland Company, Inc. $88,495.00
^Bomar Construction Company, Inc. $88,993.00
Robertson Construction Service, Inc. $89,000.00
Elford, Inc. $90,101.00
Greater Columbus Construction, Inc. $90,300.00
Pro Con Construction Service $91,733.00
Tyevco, Inc. $94,380.00
Ardmore Construction $96,871.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, Ultimax, Inc.
Ultimax, Inc. Contract Compliance Number 31-1684389 Expiration date July 13, 2009.
This legislation requests permission and authorization for the City Auditor to reallocate funds from an existing Auditor's Certificate (Ac025391), in the amount of $31,000.00.
This legislation also authorizes the Finance and Management Director to expend $3,100.00 or so much thereof as may be necessary to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management. The Office tracks the hours that each employee works on individual projects and bills these hours back to the proper capital project.
FISCAL IMPACT: The Public Service Department, Refuse Collection Division will provide funding for this project. Ordinance No. 0252-2006, passed March 8, 2006 authorized the establishment of an Auditor's Certificate (Ac025391) to fund minor facilities renovation projects. The AC has a balance of $31,000.00. The remaining $46,620.00 will come from the General Permanent Improvement Fund, Refuse Collection Facilities Improvements Project.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Ultimax, Inc., for the renovation of the Administrative Building, 2100 Alum Creek Drive, for the Refuse Collection Division; to authorize the reallocation of $31,000.00 from an existing Auditor's Certificate; to authorize the Finance and Management Director to expend $3,100.00 or so much thereof as may be necessary to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management; to authorize the expenditure of $77,620.00 from the General Permanent Improvement Fund. ($77,620.00)
Body
WHEREAS, it is necessary to accomplish the renovation of the Refuse Collection Division Administrative Building located at 2100 Alum Creek Drive; and
WHEREAS, it is necessary for the Finance and Management Director to enter into a contract with Ultimax, Inc., for the renovation of the Administrative Building, 2100 Alum Creek Drive, for the Refuse Collection Division; and
WHEREAS, Ordinance No. 0252-2006, passed March 8, 2006 authorized the establishment of an Auditor's Certificate (Ac025391) to fund Refuse Collection Division minor facilities renovation projects; and
WHEREAS, it necessary to authorize the City Auditor to reallocate funds from an existing Auditor's Certificate (AC025391) in the amount of $31,000.00; and
WHEREAS, the Office of Construction Management employs personnel that are engaged in construction and building renovation activities; and
WHEREAS, these costs can be capitalized and reimbursed to the General Fund; and
WHEREAS, it is necessary to authorize this expenditure of $3,100.00 in order to provide adequate operating resources for the Office of Construction Management; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Ultimax, Inc. for the renovation of the Administrative Building, 2100 Alum Creek Drive, for the Refuse Collection Division.
SECTION 2. That the City Auditor is hereby authorized to reallocate the sum of $31,000.00 from an existing Auditor's Certificate (AC025391), for the necessary renovation authorized in SECTION 1; and to expend said funds or so much thereof as may be necessary.
SECTION 3. That the Finance and Management Director is hereby authorized to expend $3,100.00 or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred in connection with capital improvements program in 2009.
SECTION 4. That the expenditure of $77,620.00 or so much as my be necessary in regard to the action authorized in SECTIONS 1, 2, and 3, be and is hereby authorized and approved as follows:
Division: 59-02
Fund: 748
Project: 590086
OCA Code: 642645
Object Level 1: 06
Object Level 3: 6620
Amount: $77,620.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.