Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contract FL002590, for liquid caustic soda, with Univar USA. This contract will expire March 31, 2006. The Division of Water has already encumbered $1,138,898.33 against this contract and would like to establish an additional Blanket Purchase Order, for the Parsons Avenue Water Plant. Additional funds are needed because we were unsure as to how much we needed at the time legislation was initiated in March. We now have a better idea of what will be needed to carry us through March 2006. The Contract Compliance Number for Univar USA is 911347935. They do not have MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner, as the plant is running low on this chemical and need to have a purchase order established as soon as possible to order the product and pay the vendor on time.
FISCAL IMPACT: The Division of Water has allocated $8,874,786.00 for chemicals in the 2005 Budget.
$1,138,898.33 was encumbered for liquid caustic soda during 2005.
$1,403,850.00 was encumbered for liquid caustic soda during 2004.
Title
To authorize the Director of Finance and Management to establish an additional Blanket Purchase Order, for liquid caustic soda, from an established Universal Term Contract, with Univar USA, for the Division of Water, to authorize the expenditure of $160,000.00 from Water Systems Operating Fund, and to declare an emergency. ($160,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract FL002590 for liquid caustic soda, and
WHEREAS, additional funds are needed we were unsure as to how much we needed at the time legislation was initiated in March, and we now have a better idea of what will be needed, and
WHEREAS, the Division of Water has already encumbered $1,138,898.33 against this contract, thus, legislation is required to encumber additional funds, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Finance and Management to establish an additional Blanket Purchase Order, for liquid caustic soda, based on the above mentioned Universal Term Contract, with Univar USA, in an emergency manner, as the Parsons Avenue Water Plant is running low on this chemical and need to have a purchase order established as soon as possible to order the product and pay the vendor on time, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish an additional Blanket Purchase Order, for liquid caustic soda, from an established Universal Term Contract, with Univar USA, for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $160,000.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 602532, Object Level One 02, Object Level Three 2189, to pay the cost thereof.
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.