Explanation
This ordinance authorizes a modification of an existing city-wide Universal Term Contract (UTC) to increase the option to purchase rental parking spaces from a maximum of 124 spaces to a maximum of 184 spaces. The purpose of the additional rental parking spaces is to replace parking spaces temporarily lost, for short term periods, due to ongoing construction projects in the City Hall campus area.
1. Amount of additional funds: The total estimated annual expenditure under the existing contract is $137,000. The additional estimated annual expenditure for the amended contract is under $20,000. The agencies using this contract must obtain approval to set aside from their own appropriations for their estimated expenditures.
2. Reason additional needs were not foreseen: The extent of the loss of parking spaces in the City's Gay Street, Ludlow and Key Card Lots due to planned construction projects in the City Hall campus area was not able to be determined at the time of the original solicitation and award of the this contract. Due to the need to temporarily close portions of the Key Card Parking Lot, Gay Street and Ludlow Alley Parking to accommodate construction of the Underground Utilities Renovation project and for future construction projects, substitute parking spaces must be acquired to accommodate vehicles normally parked in the City Hall campus parking lots.
3. Reason other procurement processes not used: The same service is required as originally bid but is to be modified to include the ability to lease additional types of rental spaces (rooftop, buddy, surface lot) as needed, and to provide for proration at the monthly rate, on a per diem basis, for parking spaces used for less than one month. No lower pricing or more attractive terms and conditions are available, at this time, from other proximate parking vendors.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement and as negotiated for the various types of parking (rooftop, buddy, surface lot) and provided for the proration at the monthly rate, on a per diem basis, for parking spaces used for less than one month.
The company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Their contract compliance number is 205621165, which expires 7/23/2009.
This ordinance is being submitted as an emergency due to the ongoing construction activity in the City Hall campus area.
FISCAL IMPACT: No funding is required to modify the option contract. The agencies using this contract must set aside their own funding for their estimated expenditures.
Title
To authorize and direct the Finance and Management Director to modify a universal term contract with High Street Anchor Parking LLC for the option to obtain additional Rental Parking Spaces; and to declare an emergency.
Body
WHEREAS, vendor has agreed to modify FL003694 at negotiated prices and conditions at or less than those previously awarded to and including September 30, 2012, and it is in the best interest of the City to exercise this option; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to modify the existing UTC to increase the maximum number of parking spaces from 124 to 184, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to modify FL003694 with High Street Anchor, LLC to increase the maximum number of parking spaces to 184 and to allow for additional types of parking as needed, and to provide for proration at the monthly rate, on a per diem basis, for parking spaces used for less than one month
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.