City of Columbus - File #: 1895-2006

• File #: 1895-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/19/2006
• In control: Utilities Committee
• On agenda: 11/20/2006
• Final action: 11/22/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Byers Chevrolet for the purchase a crew cab with maintenance body for the Division of Power and Water, and to authorize the expenditure of $98,905.00 from the Water System Operating Fund. ($98,905.00)

Date	Ver.	Action By	Action	Result
11/22/2006	1	CITY CLERK	Attest
11/21/2006	1	MAYOR	Signed
11/20/2006	1	Columbus City Council	Approved	Pass
11/20/2006	1	COUNCIL PRESIDENT	Signed
11/6/2006	1	Columbus City Council	Read for the First Time
10/26/2006	1	ODI DIRECTOR	Reviewed and Approved
10/26/2006	1	Utilities Drafter	Sent for Approval
10/26/2006	1	Auditor Reviewer	Reviewed and Approved
10/26/2006	1	CITY AUDITOR	Reviewed and Approved
10/26/2006	1	Utilities Drafter	Sent for Approval
10/26/2006	1	CITY ATTORNEY	Reviewed and Approved
10/26/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
10/25/2006	1	Utilities Drafter	Sent for Approval
10/25/2006	1	EBOCO Reviewer	Reviewed and Approved
10/24/2006	1	Utilities Drafter	Sent for Approval
10/24/2006	1	Finance Reviewer	Reviewed and Approved
10/24/2006	1	Finance Reviewer	Reviewed and Approved
10/24/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/24/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/23/2006	1	Utilities Drafter	Sent for Approval
10/23/2006	1	Utilities Drafter	Sent for Approval
10/23/2006	1	Utilities Reviewer	Sent for Approval
10/23/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
10/20/2006	1	Utilities Drafter	Sent for Approval
10/20/2006	1	Utilities Drafter	Sent for Approval
10/19/2006	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this ordinance is to authorize the Director of Finance and Management to enter into contract with Byers Chevrolet for the purchase of a crew cab with maintenance body for the Division of Power and Water, Distribution Maintenance. This item will be used for various rehabilitation and maintenance projects for the division. The Division of Power and Water budgeted $85,000.00 for this purchase.  The low bid was Byers Chevrolet at $98,905.00.  They do not have MBE/FBE status.

The Purchasing Office opened formal bids on October 12, 2006. Nine (9) bids were received. A tabulation of those bids is as follows:

$98,905.00 - Byers Chevrolet with Knaphiede Body-lowest, responsible, responsive bidder-see attachment

$90,000.00 - White-Allen Chevrolet

$94,882.00 - Byers Chevrolet with Stahl Body

$95,769.00 - Bob McDorman with Stahl Body

$96,333.00 - Center City International with Stahl Body

$99,669.00 - Bob McDorman with Knaphiede Body

$100,231.00 - Center City International with Knaphiede Body

$101,352.00 - Fyda Freightliner

$106,236.00 - Graham Ford

SUPPLIER: Byers Chevrolet (31-4139860)

Fiscal Impact:  The Division of Water budgeted $85,000.00 for this purchase.

$0 was expended for crew cab with maintenance body during 2005.

$79,467.00 was expended for crew cab with maintenance body during 2004.

Title

To authorize the Director of Finance and Management to establish a purchase order with Byers Chevrolet for the purchase a crew cab with maintenance body for the Division of Power and Water, and to authorize the expenditure of $98,905.00 from the Water System Operating Fund. ($98,905.00)

Body

WHEREAS, the Purchasing Office opened formal bids on October 12, 2006 for the purchase of a crew cab with maintenance body for the Division of Power and Water, Distribution Maintenance, and

WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive, and responsible bidder Byers Chevrolet and,

WHEREAS, this equipment will be used for various water rehabilitation and maintenance projects performed by Distribution Maintenance, and

WHEREAS, A purchase order will be issued in accordance with the terms, conditions and specifications of Solicitation Number: SA002166 on file in the Purchasing Office; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Byers Chevrolet for the purchase of a crew cab with maintenance body for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.

Section 2. That the expenditure of $98,905.00 or so much thereof as may be needed, be and the same hereby is authorized from the Water System Operating Fund, Fund No. 600, OCA 602722, Object Level 1: 06, Object Level 03: 6652.

Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.