Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract and establish a purchase order with Manpower Professional Services (formerly known as COMSYS, d/b/a Experis), for web professional services to enhance the city's internet sites. DoT requires these professional services to augment existing staff resources devoted to web projects and initiatives. Manpower Professional Services will provide qualified staff in the areas of web project management, web development, web business analysis, and web usability and graphic design.
To procure these services, an Invitation to Bid (SA003912) was published in April 2011. The solicitation received three (3) offers to provide web professional services. After reviewing the bids, the award was made to Manpower Professional Services, the lowest, responsive and responsible, and best bidder, offering the needed web professional services at the following fixed hourly rates: web development @ $95.00, web project management @ $100.00, web business analysis @ $90.00, and web usability and graphics @ $80.00; with a three (3) year term period through June 30, 2014, with the option to extend for an additional one (1) year term under the same terms and conditions.
Three (3) bid responses:
Bidder Name Web Dev|. Web Proj. Mnmt.| Web Bus. Anal.| Web usability & Graphics
Est. hrs/1200| Est. hrs/200| Est. hrs/400| Est. hrs/200|
Line 1| Line 2| Line 3| Line 4| Total Dollars
AGILYSYS $185.00| $175.00| $185.00| $185.00| $368,000.00
FUSEIDEAS $85.00| $110.00| $125.00| $85.00| $191,000.00
LLC
MANPOWER $95.00| $100.00| $90.00| $80.00| $186,000.00
PROFESSIONAL
SERVICES d/b/a EXPERIS
This ordinance also authorizes the appropriation and transfer of cash from other projects within the Information Services Bonds Fund, and will amend the 2011 Capital Improvement Budget (CIB), passed by Columbus City Council March 7, 2011 via ordinance 0266-2011, to accommodate for the additional expenditure authorized by this ordinance.
Experis IT has been providing IT solutions to private and public sector clients since 1972, as COMSYS. In April 2010, ManpowerGroup announced the successful completion of its acquisition of COMSYS, to augment the substantial existing professional staffing and solutions capabilities of Manpower Professional Services. This combined organization recently rebranded as Experis.
FISCAL IMPACT: Funds have been identified for this purchase in the amount of $100,000.00 and are available in the Department of Technology, Information Services Capital Improvement Bonds Fund.
Funding needed for this ordinance and the E-Gov. project-Ektron (470050-100000) will come from the existing $50,000.00 within the project and the remaining $50,000.00 being transferred from the CTV Media Services Project (470054-100006) $29,547.23, the Whittier Peninsula Project (510041-100000) $750.09 and from the ESP Security Project (470047-100002) $19,702.67.
EMERGENCY: Emergency action is requested to expedite authorization of this contract in order to initiate services from the vendor in support of web site enhancement projects scheduled to begin in the third quarter of 2011.
CONTRACT COMPLIANCE: Manpower Professional Services dba/Experis: 39-1929719, Expiration: 6/13/13
Title
To authorize the Director of the Department of Technology to enter into a contract and establish a purchase order with Manpower Professional Services (formerly known as COMSYS, dba Experis), for web professional services to augment existing staff resources to enhance the city's internet sites; to authorize the transfer of appropriations and cash between projects in the Information Services Bonds Fund; to amend the 2011 Capital Improvement Budget; to authorize the expenditure of $100,000.00 from the Department of Technology Information Services Capital Improvement Bonds Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Department of Technology has a need to continue the ongoing E-Gov.- Ektron project (470050-100000) to augment existing staff resources devoted to web projects and initiatives, and
WHEREAS, the Department of Technology received three (3) bid responses for solicitation SA003912, to acquire web professional services to enhance the city's internet sites, and the lowest, responsive, responsible and best bidder is Manpower Professional Services (formerly known as COMSYS, dba Experis), and
WHEREAS, the needed web professional services were offered at the following fixed hourly rates: web development @ $95.00/hr.; web project management @ $100.00/hr.; web business analysis @ $90.00/hr.; and web usability and graphics @ $80.00/hr., and
WHEREAS, the web professional services shall be provided for a three (3) year term period through June 30, 2014, with the option to extend for an additional one (1) year term under the same terms and conditions, and
WHEREAS, this ordinance authorizes the appropriation and transfer of cash from other projects within the Department of Technology Information Services Bonds Fund and will amend the 2011 Capital Improvement Budget (CIB), passed by Columbus City Council March 7, 2011, ordinance 0266-2011, to accommodate for the additional expenditure authorized by this ordinance, and
WHEREAS, an emergency exist in the daily operation of the city in that it is immediately necessary for the Director of the Department of Technology to enter into a contract and establish a purchase order with Manpower Professional Services (formerly known as COMSYS, dba Experis), to enhance the city's internet sites, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to enter into a contract and establish a purchase order with Manpower Professional Services (formerly known as COMSYS, dba Experis) in the amount of $100,000.00; to acquire web professional services to enhance the city's internet sites for a three (3) year term through June 30, 2014, with the option to extend for an additional one (1) year term under the same terms and conditions. The funds associated with this ordinance are available within the Department of Technology Information Services Capital Improvement Fund.
SECTION 2: That the 2011 Capital Improvement Budget is hereby amended as follows to account for appropriations and transfer of funds between projects:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bonds/Build America Bonds (B.A.B.s) Fund #514 (carryover):
Project Name/Number/Sub-fund Current CIB Amount Revised Amount Change
CTV/Media Services- Equipment:
470054-100006 02| $130,000| $101,453| ($29,547)
Whittier Peninsula
510041-100000 02| $751| $0| ($751)
Enterprise System Security Program
470047-100002 03| $19,703| $0 | ($19,703)
E-GOV-Initiative
470050-100000 02| $50,000| $80,297| +$30,297
470050-100000 03| $0| $19,703| +$19,703
SECTION 3: That the City Auditor is hereby authorized and directed to transfer funds and appropriations within the Information Services Bonds Fund (carryover) as follows:
Transfer from:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 475406| Project Number: 470054-100006| Project Name: CTV Media Services-Equipment| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $29,547.23 Information Services Bonds Fund
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 514052| Project Number: 510041-100000| Project Name: Whittier Peninsula| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $750.09 Information Services Bonds Fund
Dept./Div.:47-02| Fund: 514| Sub-fund: 003| OCA Code: 514247| Project Number: 470047-100002| Project Name: Enterprise System Security Program| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $19,702.68 Information Services Bonds Fund (B.A.B.)
Transfer To:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 470050| Project Number: 470050-100000| Project Name: E-Gov.| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $30,297.32 Information Services Bonds Fund
Dept./Div.:47-02| Fund: 514| Sub-fund: 003| OCA Code: 514050| Project Number: 470050-100000| Project Name: E-Gov.| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $19,702.68 Information Services Bonds Fund (B.A.B.)
SECTION 4: That the expenditure of $100,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 470050| Project Number: 470050-100000| Project Name: E-Gov. Initiative| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $80,297.32 Information Services Bonds Fund
Dept./Div.:47-02| Fund: 514| Sub-fund: 003| OCA Code: 514050| Project Number: 470050-100000| Project Name: E-Gov. Initiative| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $19,702.68 Information Services Bonds Fund (B.A.B.)
SECTION 5: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.