Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $128,207.50 for the North High Street Tree Planting Project and to pay construction inspection costs up to $21,791.50. This improvement is part of the Urban Infrastructure Improvement Program and details construction for the North High Street Tree Planting Project which includes street tree installation with tree grates, and other associated work. (See the attached map.)
This project does not affect the existing pedestrian, transit, bicycle or vehicular environment in this heavily traveled corridor. The project will add a stronger green element to this urban area.
The Notice to Proceed is expected in May 2008. The project duration is 30 days. The project was let by the Transportation Division and was advertised in the City Bulletin and by the Builders Exchange. Four bidders/suppliers were solicited (four majority) and two bids were received (two majority) on April 3, 2008 and tabulated on April 4, 2008 as follows:
G & G Cement Contractors |
$128,207.50 |
GreenScapes Landscape |
$138,378.75 |
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Award is to be made to G & G Cement Contractors, CC# 31- 0924129 (expiration 11/20/2008), as the lowest, best, most responsive and most responsible bidder.
Fiscal Impact: Funding for this project is budgeted within the Department of Recreation and Parks and the Transportation Division.
Emergency Action: Emergency action is necessary in order to meet a scheduled construction start date of May 26, 2008. If this date cannot be met, it will be too late in the season to plant trees and the project will be delayed until this fall.
Title
To authorize the Public Service Director to enter into a contract for the Transportation Division with G & G Cement Contractors for construction of the North High Street Tree Project; to authorize the expenditure of $80,000.00 from the Voted 1999/2004 Parks and Recreation Bond Fund and $69,999.00 from the Voted 1995, 1999, 2004 Streets and Highways Fund for the Transportation Division; and to declare an emergency. ($149,999.00)
Body
WHEREAS, bids were received on April 3, 2008, and tabulated on April 4, 2008, for the North High Street Tree Project; and
WHEREAS, a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, in that the contract should be let immediately so that the work may proceed without delay, in order to start and complete construction this season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with G & G Cement Contractors, 2849 Switzer Avenue, Columbus, Ohio 43219, for the construction of the North High Street Tree Planting Project in the amount of $128,207.50, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $21,791.50.
SECTION 2. That for the purpose of paying the cost of the contract and inspection, the sum of $80,000.00 is hereby authorized to be expended from the Department of Recreation and Parks Fund No. 702, Dept./Div. 51-01, OCA Code 644526, Object Level Three 6680 and project 440006 and the sum of $69,999.00 or so much thereof as may be needed, from the Voted 1995, 1999, 2004 Streets and Highways Fund, No. 704, Dept./Div. 59-09, OCA Code 644385, O.L. 01-03 06-6631 and project 440005.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.