Explanation
BACKGROUND: This ordinance amends the 2009 Capital Improvements Budget and authorizes the transfer of $4,011.50 between projects within the Safety Voted Bond Fund. This ordinance also authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning Corporation for the installation of two (2) Veltron CFM controls at the Central Safety Building, 120 Marconi Boulevard. The controls measure airflow in the air handler, which in turn, communicates to the variable speed drive to save energy by allowing the volume of air moved to match the system demand. This equipment is running at 100% speed at the moment and should modulate within ranges below 100% once installed. This is replacing a similar control system that has failed.
The contract was formally bid (SA003169) for emergency service and repair of various building heating, ventilating and air conditioning systems under the purview of the Division of Facilities Management. The term of the contract is April 1, 2009 through March 31, 2010 with, four renewal options. The modification is necessitated because the original contract was established in the General Fund. This particular project is more suitably funded by the Safety Voted Bond Fund, thereby saving scarce General Fund dollars for future unexpected HVAC breakdowns.
Emergency action is requested to allow installation of the HVAC controls, resulting in energy and cost savings to the City.
FISCAL IMPACT: This ordinance authorizes an expenditure of $4,011.50 with Mid Ohio Air Conditioning Corporation from the Safety Voted Bond Fund.
Mid Ohio Air Conditioning Corporation, Contract Compliance #31-0732219 expiration date May 15, 2010.
Title
To amend the 2009 Capital Improvements Budget; to authorize the City Auditor to transfer $4,011.50 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to modify a contact on behalf of the Facilities Management Division with Mid Ohio Air Conditioning Corporation for installation of two (2) Veltron CFM controls at the Central Safety Building, 120 Marconi Boulevard; to authorize the expenditure of $4,011.50 from the Safety Voted Bond Fund; and to declare an emergency. ($4,011.50)
Body
WHEREAS, it is necessary to amend the 2009 Capital Improvements Budget and transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, the Facilities Management Division has a contract for emergency service and repair of various building heating, ventilating and air conditioning systems; and
WHEREAS, Bid SA003169 was awarded to Mid Ohio Air Conditioning Corporation in 2009; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to modify the contract for the installation of two (2) Veltron CFM controls at the Central Safety Building, 120 Marconi Boulevard resulting in cost savings to the City, thereby preserving the public health, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2009 Capital Improvements Budget is hereby amended as follows:
Project/Project # CIB CIB Amount Revised
Police Heliport 330032-100000 $41,856 $37,844
Police Facility Renovation 330021-100000 $755,626 $759,638
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-03| Fund: 701| Project Number 330032-100000|Project Name - Police Heliport |OCA Code: 644476| Amount: $4,011.50
TO:
Dept/Div: 30-03| Fund: 701 | Project Number: 330021-100000| Project Name - Police Facility Renovation |OCA Code: 644476| Amount: $4,011.50
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning Corporation for the installation of two (2) Veltron CFM controls at the Central Safety Building, 120 Marconi Boulevard.
SECTION 4. That the expenditure of $4,011.50, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $4,011.50
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.