City of Columbus - File #: 1671-2006

• File #: 1671-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/20/2006
• In control: Utilities Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize the Finance and Management Director to enter into contracts with ESEC Corporation d/b/a Columbus Peterbilt and Best Equipment Company, Inc., for the purchase of three cabs and chassis and three truck bodies, respectively, that collectively constitute three new knuckle boom bulk refuse collection vehicles for the Refuse Collection Division, to authorize the expenditure of $353,529.00 from the 1995, 1999, 2004 Voted Refuse Collection Fund and to declare an emergency. ($353,529.00)

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/26/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
10/24/2006	1	City Clerk's Office	Sent back for Clarification/Correction
10/4/2006	1	Service Reviewer	Sent for Approval
10/4/2006	1	Auditor Reviewer	Reviewed and Approved
10/4/2006	1	CITY AUDITOR	Reviewed and Approved
10/4/2006	1	Service Reviewer	Sent to Clerk's Office for Council
10/3/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/2/2006	1	Finance Reviewer	Reviewed and Approved
10/2/2006	1	Finance Reviewer	Reviewed and Approved
10/2/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/29/2006	1	CITY ATTORNEY	Reviewed and Approved
9/29/2006	1	SERVICE DIRECTOR	Reviewed and Approved
9/28/2006	1	EBOCO Reviewer	Reviewed and Approved
9/28/2006	1	ODI DIRECTOR	Reviewed and Approved
9/28/2006	1	SERVICE DIRECTOR	Reviewed and Approved
9/27/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/27/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/27/2006	1	Service Reviewer	Sent for Approval
9/27/2006	1	Auditor Reviewer	Reviewed and Approved
9/27/2006	1	CITY AUDITOR	Reviewed and Approved
9/27/2006	1	Service Reviewer	Sent for Approval
9/26/2006	1	Finance Reviewer	Reviewed and Approved
9/26/2006	1	Finance Reviewer	Reviewed and Approved
9/25/2006	1	SERVICE DIRECTOR	Reviewed and Approved
9/22/2006	1	Service Reviewer	Reviewed and Approved
9/20/2006	1	Service Drafter	Sent for Approval

Explanation

The Refuse Collection Division utilizes ''knuckle boom'' type trucks (flatbed trucks equipped with knuckle boom crane) as part of its bulk refuse collection program.  As part of its on-going vehicle replacement program, the Division is in need of purchasing three such vehicles.  The Division has had similar units in service for years.  The last such purchase (two trucks) was authorized by Ordinance 0291-2003 passed by City Council February 24, 2003.

Bids were opened August 17, 2006, for the purchase of three (3) knuckle boom truck cab/chassis and three (3) knuckle boom bodies (bed and crane), or three (3) complete trucks, for use by the Refuse Collection Division (SA002002GRW).  The complete unit consists of the cab and chassis and body.  Four (4) suppliers submitted a total of four (4) bids, as follows:

Vendor / Unit Bid / Amount Bid

Graham Ford, Incorporated / cab/chassis and body / $149,332.00 per unit

Fyda Freightliner / cab/chassis and body / $142,205.00 per unit  

ESEC Corporation dba Columbus Peterbilt / cab/chassis only / $65,880.00 per unit

Best Equipment Company, Inc. / $51,963.00 per unit

The Division recommendation is to award the cab/chassis contract to ESEC Corporation dba Columbus Peterbilt, CC #34-1285858 (expires 9/21/08) for three (3) units at $65,880.00 each, for a total of $197,640.00, in accordance with their bid proposal.  Columbus Peterbilt was judged to be the lowest responsive and responsible and best bidder for the cab/chassis.

The Division recommendation is to award the body (bed and crane) to Best Equipment Company, Inc., CC #35-1097778 (expires 5/31/08) for three (3) units at $51,963.00 per unit, for a total of $155,889.00, in accordance with their bid proposal.  Best Equipment Company, Inc., was judged to be the lowest, responsive and responsible and best bidder for the body (bed and crane.)

The combined Columbus Peterbilt/Best Equipment Company, Inc., bid totals $117,843.00 per complete unit.  The total cost of the two contracts is $353,529.00.

Fiscal Impact:  This purchase is budgeted within the Refuse Collection Division's 2006 Capital Improvement budget in the 1995, 1999, 2004 Voted Refuse Collection Fund in the Mechanized Collection System project.

Emergency action is requested to expedite vehicle delivery. The vendor tools up production lines for specific types of cab/chassis on a 180 - 240 day cycle. If these vehicles are not ordered in a timely manner, the vendor may re-tool the line for another type of cab/chassis resulting in a production delay and potentially requiring the vehicles to be re-bid because they could not meet the City's bid timelines. This delay could conceivably result in higher unit costs as well. The purchase of these vehicles will allow the Division to enhance collection efficiency by providing bulk collections with a one-person crew, as opposed to the two-person rear loader trucks currently in use.   

Title

To authorize the Finance and Management Director to enter into contracts with ESEC Corporation d/b/a Columbus Peterbilt and Best Equipment Company, Inc., for the purchase of three cabs and chassis and three truck bodies, respectively, that collectively constitute three new knuckle boom bulk refuse collection vehicles for the Refuse Collection Division, to authorize the expenditure of $353,529.00 from the 1995, 1999, 2004 Voted Refuse Collection Fund and to declare an emergency. ($353,529.00)

Body

WHEREAS, the Refuse Collection Division has need of three knuckle boom vehicles to effect the collection of bulk refuse; and

WHEREAS, the Purchasing Office solicited formal competitive bids for this equipment (# SA-002002GRW); and

WHEREAS, these bids were received and opened on August 17, 2006; and

WHEREAS, the bids have been evaluated and a recommendation has been made to purchase the cabs and chassis and truck bodies from the lowest bidders that meet specifications; and

WHEREAS, an emergency exists in the Refuse Collection Division, Public Service Department, in that it is immediately necessary to enter into contracts to purchase said equipment to expedite vehicle delivery, thereby preserving the public health, peace, property, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance and Management Director be and hereby is authorized to enter into contracts for the purchase of three knuckle boom (flatbed trucks with knuckle boom crane) type vehicles from the following vendors:

Vendor / Commodity / Amount

ESEC Corporation dba Columbus Peterbilt / truck cabs and chassis with options / $197,640.00

Best Equipment Company, Inc. / truck bodies / $155,889.00

Total - $353,529.00

SECTION 2.       That the expenditure of $353,529.00, or so much thereof as may be needed for this purpose, be and hereby is authorized from Fund 703, the 1995, 1999, 2004 Voted Refuse Collection Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419 and Project 520001.

SECTION 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.