Explanation
BACKGROUND: This ordinance is for the option to establish four Universal Term Contracts for Moyno Pump Parts for the Division of Sewerage and Drainage, the primary user. This contract will provide for purchase of replacement parts for Moyno Pumps in operation at both Jackson Pike and Southerly Wastewater Treatment Plants. The term of the proposed option contracts would be approximately two years, expiring July 31, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 17, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004349). Sixty (60) bids were solicited: (M1A-0, F1-1, MBR-1). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Westcoast Rotor Inc., MAJ, CC#95-3929147 expires 02/03/2013, Various Items (see body of ordinance) $1.00.
Liberty Process Equipment, Inc., MAJ, CC#36-4365095 expires 07/01/2013, Various Items (see body of ordinance) $1.00.
Moyno, Inc., MAJ, CC#31-1605167 expires 06/29/2013, Various Items (see body of ordinance) $1.00.
Bassi Pump LLC, MAJ, CC#90-0278523 expires 01/12/2013, Various Items (see body of ordinance) $1.00.
Total Estimated Annual Expenditure: $150,000.00, Division of Sewerage and Drainage, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, potential repairs at the Jackson Pike and Southerly Wastewater Treatment Plant could be delayed, thereby causing a substantial decline in services to City residents.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into four (4) contracts for the option to purchase Moyno Pump Parts with Westcoast Rotor, Liberty Process Equipment, Inc., Moyno Inc. and Bassi Pump LLC; to authorize the expenditure of $4.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($4.00).
Body
WHEREAS, Moyno Pump Parts are utilized primarily by Division of Sewerage and Drainage for replacement parts for existing pumps in service at both Jackson Pike and Southerly Wastewater Treatment Plants; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 17, 2012 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Moyno Pump Parts, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for the option to contract for Moyno Pump Parts, so that delays in necessary repairs to wastewater treatment plants are not delayed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Moyno Pump Parts in accordance with Solicitation No. SA004349 for a term of approximately two years, expiring July 31, 2014, with the option to renew for one (1) additional year, as follows:
Westcoast Rotor Inc., Items 2, 4, 5, 7-19, 25, 28, 58, 59, 63, 72, 81, 85-89, 93, 94, 96, 97, 99, 110, 111, 113, 114, 116-119, 120-122, 126-129, 131, 132, 136-138, 144-148, 156-158, 162, 163, 168-175, 177-179, 181, 187, 189, 200-205, 213-215, 217-219, 221-223, 225, 226, 229, 233, 235, 237, 239, 240-247, 249-253, 257, 258, 261-275, 278-284, 286, 290-295, 297-299, 301-308, 311-314, 317, 320, 322-328, 331-333, 335-339, 342, 346-356, 358-360, 362-374, 376-382, 386, 391-429, 431-435, 437-442, 444-448, 451-453, 455, 458, 459, 461-463, 465-468, 470, 475-514, 520 and 523, $1.00.
Liberty Process Equipment, Inc., Items 1, 3, 6, 21-24, 26, 27, 29-34, 36-40, 42-45, 47, 49-53, 55-57, 60-62, 64, 65, 67, 69, 74-80, 83, 84, 90, 91, 98, 100-102, 105, 107-109, 112, 115, 123-125, 130, 134, 135, 139-142, 143, 149, 150, 153-155, 159-161, 164-167, 176, 180, 182-185, 188, 206-212, 216, 220, 224, 227, 228, 230-232, 234, 236, 248, 254-256, 259, 260, 276, 277, 285, 287-289, 296, 300, 309, 310, 315, 316, 318, 319, 321, 329, 330, 334, 340, 341, 343, 345, 357, 361, 383-385, 387, 388, 430, 436, 443, 450, 454, 456, 457, 469, 471-474, and 515-517, $1.00.
Moyno, Inc., Items 46, 48, 54, 66, 92, 95, 103, 104, 106, 133, 151, 152, 186, 238, 344, 375, 389, 390, 449, 460, 464, 518, 519, 521 and 522, $1.00.
Bassi Pump LLC, Items 20, 35, 41, 68, 70, 71, 73 and 82, $1.00.
SECTION 2. That the expenditure of $4.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.