Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety to enter into a contract with Motorola Solutions Inc. for the purchase, installation and maintenance of two additional radio channels, which would expand the current city radio service, on existing MARCS tower sites.
The two sites are on the Licking County border and the Delaware County border. The city has had radio coverage issues in the NE and NW corners of Franklin County. Support Services was looking into building towers but MARCS offered the use of their towers. A test was done using CPD and CFD allowing radio roaming in these areas when they lost coverage on the City of Columbus sites. Test results showed up to 15% and 21% of these two site’s available capabilities and have had no coverage complaints from those areas since starting the test.
Bid Information: This purchase is being executed in accordance with the sole source provisions of Chapter 329 of the Columbus City Code. Expanding the existing system requires proprietary software and infrastructure owned by Motorola Solutions Inc. No other vendor has access to Motorola source code and Motorola has not authorized any dealer or other party to obtain such access.
Contract Compliance: Motorola Solutions Inc. V#007169 36-1115800 expiration 2/11/2022
EMERGENCY: Emergency designation is requested in order to ensure continuous radio operability within the Divisions of Police and Fire.
FISCAL IMPACT: Funds for this purchase are budgeted and available within Public Safety's 2020 Capital Improvement Budget. This ordinance also amends the 2020 Capital Improvement Budget and requests the transfer of cash between projects in Fund 7701.
Title
To authorize the amendment and transfer of cash within Public Safety's Capital Improvement Funds; to authorize the Director of Public Safety to enter into contract with Motorola Solutions Inc. for the purchase, installation and maintenance of two additional radio channels for the Department of Public Safety; to authorize the expenditure of $173,004.00 from Public Safety's Capital Improvement Fund; in accordance with the sole source provisions of the Columbus City Code, and to declare an emergency. ($173,004.00)
Body
WHEREAS, the Department of Public Safety is in need of two additional radio channels; and,
WHEREAS, Motorola Solutions Inc. is the sole source provider of the necessary software and equipment; and,
WHEREAS, funds are budgeted in the Department of Public Safety's 2020 Capital Improvement Budget for the purchase of Safety System Updates, and,
WhEREAS, there is the need to amend the 2020 Capital Improvement Budget and transfer funds between Projects within Public Safety's Capital Improvement Funds in order to properly align appropriations with projected expenditure, and,
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Support Services, in that it is immediately necessary to authorize the Director to enter into a contract with Motorola Solutions Inc. and expend funds from the Capital Improvement Fund for the purchase of equipment, in order to ensure continuous radio operability within the Divisions of Police and Fire, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvement Budget be amended in Fund 7701, as follows:
Project Name | Project Number | Current Authority | Revised Authority | Difference
CAD System Refresh P320020-100001 $250,000 $147,042 ($102,958)
Safety Systems Updates P320020-100000 $70,046 $173,004 $102,958
SECTION 2. That the City Auditor is authorized to transfer cash and appropriation within Public Safety's Capital Improvement budget per the accounting codes in the attachment to this legislation.
SECTION 3. That the Director of Public Safety is hereby authorized to enter into contract with Motorola Solutions Inc. for the purchase of equipment, installation and maintenance of two additional radio channels.
SECTION 4. That the expenditure of $173,004.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this agreement is entered into pursuant to the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.