Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with OHM Advisors, Inc. to provide professional engineering and construction administration services for the Bicentennial Park Fountain Repair Phase II Project. The contract amount is $159,000.00, with a contingency of $30,000.00, for a total of $189,000.00 being authorized by this ordinance.
Bicentennial Park is a premier special use park in Downtown Columbus that is part of the Scioto Mile. The Scioto Mile Fountain was added in 2011 and is a centerpiece of Bicentennial Park. Over the last several seasons of use, the fountain has been experiencing significant water loss while in operation. In 2017, repairs were made to the water line for one of the main features of the fountain called Halo A. Since then, leaks have been identified in supply water piping serving other features of the fountain known as Halos C, D, and E. A number of items have been identified for repairs necessary to keep the fountain running and to prevent leakage. Fixing the underground water lines will cause hard surface damage which will need to be repaired along with other areas throughout the site that already been identified as needing attention. Due to the different types of work required, the design and construction work was separated into phases. The first phase, which included leak detection, was completed in 2020. This second phase includes repairing water lines that feed the fountain and the associated hardscape renovations. The design professional will review, evaluate, provide recommendations, and develop final construction documents for this next phase of construction. This work will include trying to minimize the area of construction disturbance at the site and accurately documenting as built conditions with ArcGIS Online. It is anticipated that new information will be discovered during construction that may lead to design changes. This is why the department is obtaining the services of one design firm for preliminary design and construction administration.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised to prequalified design professionals in accordance with City Code Section 329, on December 11, 2020 and received by the Recreation and Parks Department on December 22, 2020. Proposals were requested from the following companies:
OHM Advisors, Inc. (MAJ)
EDG (MAJ)
Resource International (MBE)
Prime AE (MBE)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended OHM Advisors be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach. OHM Advisors, Inc. was also the only firm who replied to our request for proposals.
Principal Parties:
OHM Advisors, Inc.
580 North 4th Street, Suite 630, Columbus, Ohio 43215
Craig Schripsema, 614-418-0600
Contract Compliance Number, Tax ID: 007505, 38-1691323
December 12, 2021
Emergency Justification: Emergency action is requested so the fountain renovations and resulting hard surface repairs can be completed before the end of 2021.
Benefits to the Public: The Scioto Mile Fountain in Bicentennial Park is enjoyed by countless visitors as an interactive area for aquatic play. Repairing leaking water pipes reduces utility costs. These renovations also reduce the potential for underground damage from the leaks and repairing the hardscape around the site will make the amenities safer for people of various abilities enjoying the park.
Community Input/Issues: Bicentennial Park is among the most visible parks in the city and is home to numerous special events and community festivals. The Scioto Mile and the fountain have had enormous popularity for residents and visitors alike, making it imperative to keep it in good condition for the community. The community has expressed disappointment when the fountain has had to be closed for repairs in the past and these improvements will help ensure it remains in operation for years to come. These improvements have been coordinated with the Columbus Downtown Development Corporation (CDDC) who has been an integral part of the Scioto Mile’s development from its beginning and continues to be a strong advocate in keeping this site activated.
Area(s) Affected: Downtown (55)
Master Plan Relation: This project supports the department’s Master Plan by improving infrastructure while helping make parks safer, more accessible, and user friendly.
Fiscal Impact: $189,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with OHM Advisors, Inc. to provide professional engineering and construction administration services for the Bicentennial Park Fountain Repair Phase II Project; to authorize the transfer of $189,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2020 Capital Improvements Budget; and to authorize the expenditure of $189,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($189,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with OHM Advisors, Inc. to provide professional engineering and construction administration services for the Bicentennial Park Fountain Repair Phase II Project; and
WHEREAS, it is necessary to authorize the transfer of 189,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $189,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with OHM Advisors, Inc. so the fountain renovations and resulting hard surface repairs can be completed before the end of 2021, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with OHM Advisors, Inc. to provide professional engineering and construction administration services for the Bicentennial Park Fountain Repair Phase II Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $189,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters (Voted Carryover) / $495,036 / ($189,000) / $306,036
Fund 7702; P511022-100000; Bicentennial Park Improvements (Voted Carryover) / $0 / $189,000 / $189,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $189,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.